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Property Control Guidelines

The following are brief guidelines for transferring equipment and furniture to a surplus status.

1. Form 3A: To request a department to department transfer of item(s).
2. Form 5A: To request a pickup of items within a department, at a single physical location.
   

Be sure to include all information requested, including the:

1. Item Description- Indicate the name of the asset.
2. MC Number- This number must be noted. If after thoroughly checking the asset you cannot find this number, put the items serial number in this field on the form.
3. Condition- State the condition of the asset (e.g., beyond repair, poor, fair, good, excellent, new, etc.). Do not classify the item as “junk” because it has fulfilled its usefulness to your department. Noting its working condition will assist other departments make their selection.

All departments are encouraged to utilize surplus property to help meet their equipment and furniture needs. Contact Property Control at 240-567-5296 to find out about the availability of excess furniture, equipment, and miscellaneous supplies, and to make an appointment to view surplus items.

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