Timeline and Process
revision 4
|
DATE |
GROUP/PARTICIPANTS |
DESCRIPTION |
|
Friday, September 22 9:00 11:00 am |
Planning Committee (PC) |
Meeting to discuss overall project plan, processes, roles, timelines, and action items. |
|
Friday, October 6 9:00 11:00 am |
Planning Committee |
Planning and preparation for TF Meeting #1: Update timeline, review and agenda, review script (detailed plan) for meeting. |
|
Tuesday, October 17 5:00 7:00 pm |
Planning Committee |
Preparations for TF Meeting #1: Finalize agenda and script. |
|
Wed, October 25 6:15 9:30 pm |
Full Task Force (TF) |
TF Meeting #1: Introduction of project, background and overview of purpose, scope of work; overview of academic and facilities history, current status, projected growth, issues; provide criteria for viable options. |
|
Tuesday, November 7 9:00 11:00 am |
Planning Committee |
Planning and preparation for TF Meeting #2. |
|
Wed, November 15 6:30 9:00 pm |
Full Task Force Meeting |
TF Meeting #2: Members come prepared with options; brainstorm options. |
|
Friday, December 8 8:30 am 12:00 noon |
Planning Committee |
Planning and preparation for TF Meeting #3 and EC Meeting #1. |
|
Wed, January 10 (snow
date Wed., Jan. 17) |
Full Task Force Meeting |
TF Meeting #3: Discuss and narrow to 5-7 viable options for exploration and investigation. |
|
January 12 |
TF Co-chairs and Resource Staff |
Outline plan for research & documentation on 5-7 viable options; assign tasks. Draft document outlining options and findings. |
|
January 24 7:00 9:00 pm |
Executive Committee (EC) |
EC Meeting #1: Review and provide feedback on draft document outlining options and findings. |
|
Friday, February 9 9:00 am 12:00 noon |
Planning Committee |
Planning and preparation for TF Meeting #4. |
|
Wed, February 21 6:30 9:00 pm |
Full Task Force |
TF Meeting #4: Review findings from EC; narrow 5-7 viable options to 2-3. |
|
February - March |
TF Co-chairs and Resource Staff |
Develop Task Force report; disseminate draft document to Executive Committee; discussion via e-mail/web group. |
|
March 9 9:00 am 12:00 noon |
Planning Committee |
Planning and preparation for EC Meeting #2. Planning and preparation for Forums. |
|
March 21 7:00 9:00 pm |
Executive Committee |
EC Meeting #2: Meeting to discuss and share feedback on draft report |
|
Mid March - April |
TF Co-chairs and Resource Staff |
Finalize/prepare draft report; disseminate to full Task Force for review and feedback; discussion via e-mail/web group. |
|
March 30 9:00 am 12 noon |
Planning Committee |
Planning and preparation for TF Meeting #5. Planning and preparation for Forums. |
|
Wed, April 11 6:30 9:00 pm |
Full Task Force |
TF Meeting #5: Final review and approval of report; discuss plan for Forums. |
|
Fri, April 13 9:00 am 12 noon |
Planning Committee |
Final preparation for Forums. |
|
Wed, April 25 10:30 am 12 noon |
MC Rockville Campus Tour |
Task Force, College and Community members invited to tour campus. |
|
Wed, May 2 Thurs, May 3 2:00 4:00 p.m. |
College and Community Forums |
Presentation of TF report; comment session;
Q & A. |
|
Mon, May 14 9:00 am 12 noon |
Planning Committee |
Planning and preparation for TF Meeting #6. |
|
Wed, June 6 6:30 9:00 pm |
Full Task Force |
TF Meeting #6: Review TF feedback; final input before submission of the report. |
|
Mid-June |
TF Co-chairs and Resource Staff |
Finalize TF report; submit to Rockville Vice President/Provost. |
|
Summer 2007 |
Rockville Vice President/Provost EVP for Academic & Student Services EVP for Administrative & Fiscal
Services |
Review and discussions |
|
Fall 2007 |
|
Submit Final Report to Board of Trustees |
The Executive Committee (EC) is sub-group of the full task force, consisting of critical stakeholders and subject matter experts that share and represent the interests of the larger group. The EC serves an administrative, task-oriented function by advising and informing decisions related to the content, design, and overall development of the Task Forces final recommendations and its corresponding report.
The purpose of the Planning Committee (PC) is to design, plan, and organize the various meetings and forums, ensuring that they effectively meet the desired outcomes and adhere to the project plan. The PC consists of the Task Force co-chairs, resource staff, and the facilitators/process consultants.
The Facilitators/Process Consultants serve two key roles: 1) advising and guiding Task Force co-chairs, resource staff, and planning committee members on appropriate processes and strategies for effective group interactions; 2) supporting the TF co-chairs during meetings by facilitating discussions, ensuring that process and content are effectively managed, and results are maximized.