First-Year Experience Program
Get the Academic Advising Basics
What is Academic Advising?
advising is a developmental process which assists students in
the clarification of their life/career goals and in the
development of educational plans for the realization of these
goals. It is a decision-making process by which students
realize their maximum educational potential through
communication and information exchanges with an advisor; it is
ongoing, multifaceted, and the responsibility of both students
and advisor. The advisor serves as a facilitator of
communication, a coordinator of learning experiences through
course and career planning and academic progress review, and an
agent of referral to other campuses agencies as necessary.
David Crocket as cited in King, M. C. (2000). Designing
effective training for academic advisors. In V. N. Gordon & W.
R. Habley (Eds.), Academic advising: A comprehensive
handbook (pp. 289-297). San Francisco: Jossey-Bass.
The Shared Responsibility of
The process of
academic advising is a collaboration of both the advisor and the
student. Therefore, both the advisor and the student have
responsibilities in order to achieve successful and effective
Be familiar with
academic/major program requirements.
for registration and Educational Plan.
Help students explore
career and educational options.
Refer students to
their college and campus resources.
Look for potential in
- Motivate students to
take responsibility for their own academic, career, personal
- Exhibit trust and
confidence in students.
- Provide students with
current and correct information.
studentsí rights and confidentiality.
Prepare for and keep
Develop, follow, and
revisit educational plans.
Learn and use college
and campus resources.
Read and refer to the
Be familiar with
academic/major program requirements.
Keep a personal record
of and review his or her academic progress.
Attend and participate
Get involved in campus
and community events.
for and own his or her decisions.
deadlines such as Registration, Drop/Add, Withdrawal, etc.
Be knowledgeable of
and understand Montgomery Collegeís academic policies, etc.
The student is
ultimately responsible for all aspects of his or her education
at Montgomery College, including course selection and awareness
of academic status. Students must make decisions based on the
information, alternatives, limitations, and possible
consequences explored with a Counselor/Advisor.
Adapted from: Kramer, G. L. (2000).
Advising students at different educational levels. In V. N.
Gordon & W. R. Habley (Eds.), Academic advising: A
comprehensive handbook (pp. 84-104). San Francisco: Jossey-Bass.
Meeting with a Counselor/Advisor:
Walk-in Advising versus Appointment Advising
There are two
primary ways a student can meet face-to-face with a
Counselor/Advisor in the Counseling and Advising Departments at
Montgomery College, through walk-in or scheduling an
First come, first serve basis
daily during Counseling & Advising Department business
Based on the availability of
an individual Counselor/Advisor
Meet with any
Counselor/Advisor on duty
Meet with a specific/your
Shorter sessions, typically
lasting 5-30 minutes
Longer sessions, lasting from
30 minutes to 1 hour
Better for quick questions and
concerns (e.g., graduation audit, change of major,
dropping or adding a course, etc.)
Preferred for more complex
questions and concerns (e.g., personal or medical issues
affecting academic performance, career counseling,
educational planning, etc.)
In the event
that you donít get your question completely answered during
walk-in advising, you should get your Counselors/Advisors
business card to set up a follow-up appointment at a later
How to Prepare for Advising Sessions
above, the responsibility of academic advising is shared by both
the Counselor/Advisor and the student. Therefore, as a student who
is in charge of his or her education, you need to be prepared
for each advising session as best as possible to maximize your
interaction with a Counselor/Advisor. There are a variety of
reasons why you may need to meet with a Counselor/Advisor, but
below you will find a general list of things to help you
some research first. Before meeting
with a Counselor/Advisor on walk-in or for an appointment do
some research on the question or concern you may have.
Prepare ahead of time.
the questions you may have for a Counselor/Advisor prior to
being advised so you wonít forget them and ensure that you get
all of them answered. In addition, be prepared to discuss
your current and/or past academic performance/history, if
necessary, because this information may be helpful during
Bring your Personal Advising File.
Start early with developing your Personal Advising File. This
file will include things such as a copies of applications,
transcripts, transfer evaluations, registration forms,
Advising Worksheets, Degree Audit, Academic Appeals,
Curriculum Change forms, your catalog, your Educational Plan,
letters from the College, and any other academic related
documents that are important.
Take notes. During your advising
session you should take notes and keep copies of all documents
you receive so that you are reminded about what was discussed
during your session (e.g., referral, next steps, etc.).
Remember, whatever notes you take and documents you receive
put them in your Personal Advising File.
on time! If you have an appointment
with a specific Counselor/Advisor make sure you are on time.
You might even want to show up early if possible. Also know
which building you are going to and the room, not to mention
the Counselor/Advisor you are meeting with especially if it is
Other Advising Resources
- Germantown Campus - Room 175 SA Building - 20200 Observation Drive, Germantown, MD 20876,
- Rockville Campus -
Room 215 - CB Building -
51 Mannakee St.
, Rockville, Md 20850,
(240) 567- 5088
- Takoma Park/Silver Spring - Student Services
Center, 7600 Takoma Ave., Silver Spring, MD 20912, (240) 567-1480