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COVID-19 Vaccines

Vaccinations Required for Employees and Students

Montgomery College requires COVID-19 vaccinations for all employees and students.

Our goal with this requirement is simple: Protect students, faculty, and staff, as well as our surrounding communities. Health and safety remain our top priority. Requiring vaccines, combined with other prevention measures, will help the College reach the highest level of protection possible, reduce infections, limit many of the disruptions of COVID-19, and safeguard the community.

Student Vaccination Requirements

Students must submit proof of COVID-19 vaccination by January 7, 2022 (or have an approved exception from the College) to access on-campus classes and services. We encourage students who plan to enroll for the spring 2022 semester to be vaccinated as soon as possible.

  • Students will submit proof of vaccination through a secure, online web portal. Information will be posted here soon.
  • Students who do not provide proof of vaccination must request a medical or religious exception.
    • If approved for an exception, the student will be required to test weekly for coronavirus and submit the results to the College. Testing must be done at an authorized Montgomery County testing location, unless you have received pre-approval to get tested at an alternate site.
    • If not approved for an exception, the student will be required to provide proof of vaccination.
  • Students will be required to provide proof of vaccination status or have an approved exception on file to attend spring classes in person.
  • Students taking a fully online schedule of classes with no need for in-person services at an MC campus or site will be exempt from the vaccination and testing requirement. However, the requirement becomes effective if a student wants to access any onsite class or service.
Student FAQs about Vaccination and Testing

How did the College reach this decision to require COVID-19 vaccinations?

College leadership consulted with experts and stakeholders including students, faculty, and staff before making this decision. These decisions were made after careful consideration of the scientific data on the Delta variant, which is driving the rising number of COVID-19 cases (and in some areas hospitalizations) across the state and country. The latest CDC data show the variant is more infectious and, in some cases, can be transmitted by vaccinated individuals. Getting vaccinated may also protect people around you, because if you are protected from getting infected and from disease, you are less likely to infect someone else (CDCnew window). This is particularly important to protect people at increased risk for severe illness from COVID-19, including individuals who are immunocompromised and for whom the vaccine does not offer full protection. 

Our goal with this requirement is simple: Protect students, faculty, and staff, as well as our surrounding communities.  Health and safety remain our top priority. Requiring vaccines, combined with other prevention measures, will help the College reach the highest level of protection possible, reduce infections, limit many of the disruptions of COVID-19, and safeguard the community. It will also allow students, faculty, and staff to return to the in-person and on-campus experience in furtherance of the College’s mission.

Are COVID-19 vaccines safe and effective?

Yes. COVID-19 vaccines are both safe and effective (CDCnew window). Millions of people in the United States have safely received COVID-19 vaccines. The vaccines have undergone some of the most intensive safety monitoring in U.S. history and meet the Food and Drug Administration’s (FDA) rigorous scientific standards for safety. Some people report having no side effects. Others report common, mild side effectsnew window after receiving the vaccination. Serious safety problems are rarenew window but have been reported. Anyone who has concerns about getting a COVID-19 vaccine should speak with their doctor for more information.

While no vaccine can guarantee 100% effectiveness, all the current COVID-19 vaccines are highly effective in limiting transmission of coronavirus, including the Delta variant. The vaccines have proven highly effective in reducing serious effects of catching coronavirus, including hospitalization and death (MDHnew window).

Who is covered by this requirement?

All full- and part-time students (including Early College and Dual Enrollment) coming to an MC location for any reason (courses, services, events, etc.) without an approved medical or religious accommodation will be required to submit proof of vaccination. 

There may be certain categories of students (athletes, health sciences students) who may need to provide proof of vaccination sooner than the January 7 deadline. Students falling into one of these categories will receive notification about any additional requirements. 

Are there any exceptions?

Students who do not provide proof of vaccination will be required to request a medical or religious exception. If approved, the student will be required to test weekly for coronavirus and submit the results to the College. If not approved, the student will be required to provide proof of vaccination.

Students taking a fully online schedule of classes with no need for in-person services at an MC campus or site will be exempt from the vaccination and testing requirement. However, the requirement becomes effective if a student wants to access any onsite class or service. Students enrolled in noncredit contract training courses are expected to follow their employer’s protocols and requirements.

Do I have to show vaccination before I attend spring classes in person?

Yes. You will be required to provide proof of your vaccination status or have an approved exception on file to attend spring classes in person.

If I am taking all my classes online and am not using in-person services at the College, do I still have to be vaccinated? 

No. Students taking a fully online schedule of classes with no need for in-person services at an MC campus or site will be exempt from the vaccination and testing requirement. However, the requirement becomes effective if a student wants to access any onsite class or service.

If I have already had COVID-19 and recovered, do I still need to get vaccinated with a COVID-19 vaccine?

Yes. According to the CDC, you should be vaccinated regardless of whether you already had COVID-19. Research regarding how long you are protected from getting COVID-19 again after you recover from a previous COVID-19 infection is still ongoing (CDCnew window). Vaccinations help protect you even if you’ve already had COVID-19. If you have previously had COVID-19, please consult with your health care provider prior to getting the vaccine.

How do I submit proof of vaccination?

Students will submit proof of vaccination through a secure, online web portal. Information will be provided here soon.

Which vaccines are accepted?

All COVID-19 vaccines authorized for regular use or emergency use by the FDA are safe and effective, and the College does not recommend one vaccine over another. The most important decision is to get a vaccine as soon as possible. Approved vaccines for international students include:

  • Johnson and Johnson Janssen
  • Moderna
  • Pfizer BioNTech

Where can I get more information about the COVID-19 vaccines?

The CDC has published important information regarding the recommended vaccines. Find more facts about COVID-19 vaccinesnew window.

How can I get a COVID-19 vaccine?

The vaccines are widely available in our region. The Center for Disease Control’s Vaccine Finder Toolnew window can help you locate a vaccination site. You can also text your zip code to 438829 or call 1-800-232-0233 to find vaccine locations hear you. Vaccinations are also available on the Rockville and Takoma Park campuses.

What happens if I don’t submit proof of vaccination?

Students who have not provided proof of vaccination cannot enroll at Montgomery College without an approved medical or religious exception. Those with an approved medical or religious exception will be required to submit to weekly COVID-19 testing. The College will comply with all federal and state laws in granting appropriate exceptions for medical or religious reasons. More details will be posted here soon.

How can I get a new COVID-19 vaccination card or a copy of my card?

If you need a new vaccination card, contact the vaccination provider site where you received your vaccine. Your provider should give you a new card with up-to-date information about the vaccinations you have received. You can also contact your local department of health.

  • For Maryland residents: Go to the Maryland Department of Health Immunization Recordsnew window and create an account to view and download a copy of your individual vaccination records.

  • For Virginia residents: Search for your COVID-19 vaccine record at  Vaccination Record Request Portalnew window.  Once you have accessed your record, it can be saved, printed, or downloaded as a PDF.

  • For District of Columbia residents: DC MyIRnew window is a web-based portal that gives District residents secure, easy access to their official COVID-19 vaccination records.

What are the testing requirements?

Students with an approved medical or religious exception will be required to submit to weekly COVID-19 testing. Students will submit proof of test results through a secure, online web portal. You must get tested at an authorized Montgomery County testing location, unless you have received pre-approval to get tested at an alternate site. See Testing and Quarantine Guidelines for more information.

Will I have to pay for testing?

There is no cost for testing at a Montgomery County testing site.

Where do I get tested?

You must get tested at an authorized Montgomery County testing location, unless you have received pre-approval to get tested at an alternate site. Exceptions will be granted only for an extenuating circumstance or undue hardship.

The College has partnered with the county to assist in tracking testing compliance and verification. While there are several other testing sites and methods, the complexities of managing multiple documents and verification from non-county sources makes it difficult for the College to adequately monitor compliance. Find a Montgomery County COVID-19 testing sitenew window. Currently, the Rockville Campus has an authorized testing site. 

What’s the frequency of test submission?

Students with an approved medical or religious exception must get weekly COVID-19 tests and must provide evidence of a negative test before coming to campus. See Testing and Quarantine Guidelines for more information.

How do I submit my test results?

Students will submit proof of negative COVID-19 tests through a secure, online web portal. Information will be provided here soon.

Who sees the results of my test?

The College will follow all applicable policies and procedures with regards to confidentiality. Only those with the proper authority will see test results.

What happens if my test comes back positive?

You will receive an email notification and, in accordance with Maryland state law, you will receive a phone call from either the Montgomery County Department of Health and Human Services or the Maryland Department of Health to begin a contact trace. This will determine if others have been potentially exposed. The caller will help you understand your test result and what to do next. See Testing and Quarantine Guidelines for more information. 

What happens if I decide to get vaccinated after getting an approved exception?

Once a student's vaccination status changes, they need to resubmit the online form to update their status. Compliance with testing requirements remain in place until the employee is fully vaccinated and has provided proof.

What happens if I do not submit proof of vaccination and do not submit proof of a negative test? 

Students are required to comply with all testing requirements. Students who fail to comply will face serious and immediate consequences to their registration and enrollment status.

Why are we still having face-to-face classes before the vaccine requirement takes effect?

The fall schedule was established in the spring with the intent to limit the number of students/classes on campus to only those where remote instruction was not viable. The fall schedule was designed with health and safety in mind. The data we have been tracking was going in the right direction when the decision was made, and all internal COVID-19 protocols are in place. Taking in-person instruction or teaching an in-person class in the fall is a voluntary choice. The College is one of the last community colleges in the state to limit in-person instruction and Montgomery County Public Schools are also fully back. The College continues to remain cautious and focused on community safety.

Do I need to wear a mask and avoid close contact with others if I am fully vaccinated?

Currently, Montgomery College still has a mask mandate in effect for anyone in College-owned buildings—vaccinated or unvaccinated. Maintaining greater distance than we were used to prior to the pandemic is an added precaution and relieves some of the anxiety that students may feel when others are "too close."

Whom do I talk to if I have questions or concerns? 

Students may contact publichealth@montgomerycollege.edu

How long will these requirements be in place? 

They will remain in place for the foreseeable future. The College will look to the guidance of the CDC and other applicable local, state, and federal requirements for changes.

 

Employee Vaccination and Testing Requirements

The employee vaccination requirement took effect on November 8, 2021. If you have not yet submitted your vaccination proof or exception request, you must do so immediately. 

  • Employees with an approved medical or religious exception (and those awaiting a decision on their exception request) are required to test weekly for COVID-19 and submit the results to the College.
  • Employees who have received an approved COVID-19 vaccination exception AND are working an approved temporary remote schedule (due to an accommodation or a fully online or SRT teaching schedule) are exempt from the weekly testing requirement. However, these employees are required to take a COVID-19 test within 72 hours of any visit to a College location and submit their results prior to that visit. 
  • Employees who are only partially vaccinated as of November 8, 2021, are granted a 30-day allowance to complete their vaccination process, during which they must test weekly for COVID-19. In addition, employees must submit documentation showing they have received their first dose to EmployeeExceptionRequests@montgomerycollege.edu, along with the date they are scheduled to receive their second dose. Once the employee has received their second dose, they must submit their vaccination documentation
  • Beginning November 8, 2021, employees who are not fully vaccinated or have not been approved for an exception will be considered non-compliant and will not be permitted on campus or permitted to continue working (include teleworking).
  • View and/or download the Employee COVID-19 Vaccination, Safety, and Disciplinary Action Protocols (PDF, Get Adobe Acrobat PDF Reader.-Link opens in new window.) for more information. If you have questions, email EmployeeExceptionRequests@montgomerycollege.edu.

 

Employee FAQs about Vaccination, Reporting, Exceptions, and Testing

Skip to: 


General vaccination faqs

How did the College reach this decision to require COVID-19 vaccinations?

College leadership consulted with experts and stakeholders including students, faculty, and staff before making this decision. These decisions were made after careful consideration of the scientific data on the Delta variant, which is driving the rising number of COVID-19 cases (and in some areas hospitalizations) across the state and country. The latest CDC data show the variant is more infectious and, in some cases, can be transmitted by vaccinated individuals. Getting vaccinated may also protect people around you, because if you are protected from getting infected and from disease, you are less likely to infect someone else (CDCnew window). This is particularly important to protect people at increased risk for severe illness from COVID-19, including individuals who are immunocompromised and for whom the vaccine does not offer full protection.  

Our goal with this requirement is simple: Protect students, faculty, and staff, as well as our surrounding communities.  Health and safety remain our top priority, and requiring vaccines, combined with other prevention measures, will help the College reach the highest level of protection possible, reduce infections, limit many of the disruptions of COVID-19, and safeguard the community. It will also allow students, faculty, and staff to return to the in-person and on-campus experience in furtherance of our mission.

Are COVID-19 vaccines safe and effective?

Yes. COVID-19 vaccines are both safe and effective (CDCnew window). Millions of people in the United States have safely received COVID-19 vaccines. The vaccines have undergone some of the most intensive safety monitoring in U.S. history and meet the Food and Drug Administration’s (FDA) rigorous scientific standards for safety. Some people report having no side effects. Others report common, mild side effectsnew window after receiving the vaccination. Serious safety problems are rarenew window but have been reported. Anyone who has concerns about getting a COVID-19 vaccine should speak with their doctor for more information.

While no vaccine can guarantee 100% effectiveness, all the current COVID-19 vaccines are highly effective in limiting transmission of coronavirus, including the Delta variant. The vaccines have proven highly effective in reducing serious effects of catching coronavirus, including hospitalization and death (MDHnew window).

Why is the date for employees different from the date for students?

The fall class schedule was set in advance to limit the number of course sections that meet face-to-face and reduce the number of students who would be on campus at any given time. Because we do not want to disrupt student enrollment or place an additional barrier on students late into the fall semester after classes have started, we have shifted the requirement for students to be effective for the spring semester.

Who is covered by this requirement?

All full- and part-time employees, casual temporary employees, student employees, and contract workers.

Are there any exceptions?

Employees who do not provide proof of vaccination are required to request a medical or religious exception to Human Resources and Strategic Talent Management (HRSTM). Requests for medical or religious exceptions must be submitted by 5 p.m., October 29, 2021. If approved, the employee will be required to test weekly for coronavirus and submit the results to HRSTM. If not approved, the employee will be required to provide proof of vaccination.

If I have already had COVID-19 and recovered, do I still need to get vaccinated with a COVID-19 vaccine?

Yes. According to the CDC, you should be vaccinated regardless of whether you already had COVID-19. Research regarding how long you are protected from getting COVID-19 again after you recover from a previous COVID-19 infection is still ongoing (CDCnew window). Vaccinations help protect you even if you’ve already had COVID-19. If you have previously had COVID-19, please consult with your health care provider prior to getting the vaccine.

Where can I get more information about the COVID-19 vaccines?

The CDC has published important information regarding the recommended vaccines. Find more facts about COVID-19 vaccinesnew window.

How can I get a COVID-19 vaccine?

The vaccines are widely available in our region. The Centers for Disease Control’s Vaccine Finder Tool new windowcan help you locate a vaccination site. You can also text your zip code to 438829 or call 1-800-232-0233 to find vaccine locations hear you. Vaccinations are also available on campus.

Do I need to wear a mask and avoid close contact with others if I am fully vaccinated?

Currently, Montgomery College still has a mask mandate in effect for anyone in College-owned buildings—vaccinated or unvaccinated. Maintaining greater distance than we were used to prior to the pandemic is an added precaution and relieves some of the anxiety that colleagues may feel when others are "too close." 

Who do I talk to if I have questions or concerns? 

Employees are encouraged to speak with their immediate supervisor or contact publichealth@montgomerycollege.edu

How long will these requirements be in place? 

They will remain in place for the foreseeable future. The College will look to the guidance of the CDC and other applicable local, state, and federal requirements for any updates.


Vaccination Reporting FAQs

How do I submit proof of vaccination?

Employees will submit proof of vaccination through a secure, online web form provided by the College.

Which vaccines are accepted?

All COVID-19 vaccines authorized for regular use or emergency use by the FDA are safe and effective, and the College does not recommend one vaccine over another. The most important decision is to get a vaccine as soon as possible. Approved vaccines for international employees include:

  • Johnson and Johnson Janssen
  • Moderna
  • Pfizer BioNTech

I have only received one dose of a two-dose vaccine (i.e., Moderna or Pfizer), should I go ahead and submit my information anyway?

Employees who are partially vaccinated have up to 30 days from November 8, 2021 (i.e., Wednesday, December 8) to complete the vaccination process. Please wait until you are fully vaccinated to submit your information. If you are scheduled for a second dose after the November 8 deadline you must: 1) notify HRSTM at EmployeeExceptionRequests@montgomerycollege.edu regarding your status and the date you are scheduled to receive your second dose; 2) adhere to the COVID-19 testing protocols until you have been fully vaccinated for two weeks (14 days). 

What if I lost my COVID-19 vaccination card? How can I get a new card or copy of my COVID-19 vaccination card?

The College is accepting one of three forms of evidence of vaccination status (PDF or image files only): 1) a copy of a COVID-19 vaccination card; 2) a copy of written confirmation of vaccination status from a licensed medical provider; or 3) a copy of vaccination record from the health department. Use the links below to locate your immunization record.  

If I have difficulty completing the online form or uploading my vaccination card, whom do I contact for assistance?  I do not want to ask my supervisor or colleague to assist in order to keep my information confidential.

You may contact the IT Service Desk for assistance in completing the form and uploading your documentation. You may also reach out to your designated Human Resources Internal Consultant for assistance.

How will supervisors be informed if their direct reports have submitted their COVID-19 vaccination verification or are approved for an exception and must be tested?
HRSTM will notify supervisors of any employees who are not in compliance with the COVID-19 vaccination or exception requirement and will provide guidance.

What is the Chesapeake Regional Information System for our Patients (CRISP)?  Why am I being asked to authorize CRISP to release to Montgomery College any information related to my COVID-19 test results and vaccination records?

The Chesapeake Regional Information System for our Patients (CRISP) is a nonprofit organization that serves as the state of Maryland's designated health information exchange (HIE), by the Maryland Health Care Commission. CRISP currently serves as the HIE for Maryland and the District of Columbia, serving as a central repository of health information for those residents, which includes vaccination and testing records. The College will be conferring with CRISP to verify employee vaccination and testing data.


Vaccination Exception FAQs 

My reasons for not getting the COVID-19 vaccination are not medical or religious. Can I still be considered for an exception due to “personal” reasons?

No. The College is only considering exception requests based on medical or religious reasons.

If I am approved for a medical or religious exception, will I be able to continue working remotely?  

Being approved for a medical or religious exception does not automatically qualify an employee for a remote work assignment. If an employee’s medical condition prevents them from working onsite, they need to seek an accommodation through HRSTM at EmployeeExceptionRequests@montgomerycollege.edu.

What do I do if I have not received notification from HRSTM about the results of my exception request?

You must adhere to the COVID-19 testing protocol while your exception request is being processed.

My request for an exception to the COVID-19 vaccination requirement was not approved. What other recourse do I have?

You may appeal for a reconsideration through HRSTM Employee and Labor Relations. All appeals are reviewed and determined by a panel consisting of medical and HR experts.

What happens if my appeal for an exception to the COVID-19 vaccination requirement is denied?

All appeal decisions are final.  

I am approved for a COVID-19 vaccination exception and required to test weekly. Will the College provide me paid time-off to take COVID-19 tests?

Yes, employees with approved exceptions that are required to work onsite will be provided up to 2-hours to complete their testing each week. The way that this time is reported will differ, depending on the employee type.

  • For full-time faculty: Arrange schedule adjustment with department chair/dean for time to test during work hours that do not conflict with instructional or counseling obligations and commitments.
  • For part-time faculty (credit and non-credit): Test during times that do not conflict with instructional or counseling obligations and commitments. Part-time faculty will be compensated for testing time for up to two hours a week via submission of a COVID-19 Testing form that will be available soon.
  • For administrators/staff/casual temporary staff/student workers: Report up to 2 hours of “administrative leave” on timesheet for time spent testing during normal work hours. Overtime for non-exempt employees may not be used for testing.

If I am unable to be vaccinated for medical reasons and I am unable to be tested using the nasal swab what are my options?

If you need an alternative to the PCR test you must submit medical documentation supporting your request to EmployeeExceptionRequests@montgomerycollege.edu.


COVID-19 TESTING FAQs

See Testing and Quarantine Guidelines for information and employee FAQs. 

 


Compliance FAQs

Review the Employee COVID-19 Vaccination, Safety and Disciplinary Action Protocols (PDF, Get Adobe Acrobat PDF Reader.-Link opens in new window.) .

What happens if I do not submit my vaccination status information or request an exception for medical or religious reasons?  

All employees are required to be vaccinated against COVID-19 or have an approved exception for medical or religious reasons.  If you have not submitted your vaccination status or received approval for a testing exception, you will be in violation of the College’s mandate and subject to progressive discipline up to and including termination in accordance with collective bargaining agreements and the College’s policies and procedures.

Will I still need to complete and submit the Daily COVID-19 Symptom Assessment even if I am vaccinated against COVID-19 or participating in testing regularly?

Yes. You should continue to complete and submit the daily assessment until notified differently by Public Health.

What information will be shared with supervisors regarding the status of the employees in their unit?

HRSTM will notify supervisors if they have any direct reports who are not in compliance with the mandate (i.e., an employee who has not submitted proof of vaccination and has not submitted an exception request for medical or religious reasons). Additionally, supervisors will be informed of any direct reports who have been granted an exception and will be required to participate in weekly testing. This is necessary for scheduling and employee time-off (leave) for testing purposes. Details regarding an employee’s personal medical or religious information will not be shared with supervisors.

How will department chairs/program directors know which part-time faculty or WDCE instructors are in compliance with the College’s COVID-19 vaccination requirement or have an approved exception and, therefore, are eligible for a re-appointment (rehire)? 

HRSTM will notify supervisors of any employees who are not in compliance with the COVID-19 vaccination or exception requirement, and therefore, not eligible for re-hire. 

Will all new employees be required to be vaccinated before they start work?

Individuals receiving offers of employment are required to comply with all College COVID-19 requirements. Offers of employment are now contingent upon candidates providing proof of being fully vaccinated or obtaining approval of a medical or religious exception.

Vendor/Contractor Vaccination Requirements

All on-site contractors must adhere to Montgomery College COVID-19 protocols. See For Vendors for details and documentation.  

Get Vaccinated — It's Required

Montgomery College requires COVID-19 vaccinations for students and employees. Students must submit proof of COVID-19 vaccination by January 7, 2022 (or have an approved exception from the College) to access on-campus classes and services. The employee vaccination requirement took effect November 8, 2021. Learn more about the vaccination requirements, exceptions, and reporting.

Campus Vaccination and Testing Sites

Germantown Campus: Bioscience Education Center (BE). 

Rockville Campus: Counseling and Advising Building (CB).

  • Testing available daily, 9 a.m. - 6 p.m.
  • Vaccines available on Wednesdays only for ages 12 and up.
  • Walk-ins welcome; appointments available for vaccinesnew window and testingnew window.

Takoma Park/Silver Spring Campus: Charlene R. Nunley Student Services Center (ST), 1st floor.

  • Vaccines only (no testing). Vaccines available for ages 12 and up.
  • Open Thursdays, 10 a.m. - 12 p.m.
  • Walk-ins only.

Booster shots are available at all locations. Please visit the Montgomery County websitenew window to determine if you are eligible or to schedule an appointment.

Text your ZIP code to 438829 to receive a list of vaccine locations nearest to you. En Español: Envíe su código postal por mensaje de texto al número 822862 para recibir una lista de los centros de vacunación más cercanos a usted.

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