Policies and Procedures
Policies at Montgomery College are adopted by the Board of Trustees and serve as statements of principle to inform decision-making and the conduct of College activities.
Procedures are issued by the College President and set forth action steps required to carry out a Board policy and/or a standard method for implementing actions.
Our official policies and procedures are segmented out into seven chapters.
Policies and Procedures Chapters
All documents are in PDF format, unless otherwise noted.
Microsoft Word versions of these documents can be found on the Policies and Procedures Modification Page (MyMC Login Required).
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 11001 | Board of Trustees Bylaws (PDF,  ) |
Policy | 11 | 05/15/17 |
| 11002 | Political Activity (PDF, ) |
Policy | 1 | 12/10/01 |
| 11003 | Labor Relations (PDF, ) |
Policy | 1 | 12/13/10 |
| 11004 | Governance (PDF, ) |
Policy | 1 | 12/13/10 |
| 11005 | Formulation and Issuance of College Policies and Procedures (PDF, ) |
Policy Procedure |
1 2 |
06/18/12 01/22/19 |
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 21001 | College Name (PDF, ) |
Policy | 1 | 12/17/68 |
| 21002 | Corporate Seal of the College (PDF, ) |
Policy Procedure |
1 4 |
04/22/69 11/18/02 |
| 24002 | Organization Functions (PDF, ) |
Procedure | 3 | 11/18/02 |
| 24101 | President (PDF, ) |
Policy | 2 | 04/12/84 |
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 31000 | Code of Ethics and Employee Conduct (PDF, ) |
Policy Procedure |
1 2 |
06/19/17 06/18/19 |
| 31001 | Sexual Misconduct (PDF, ) |
Policy Procedure |
4 4 |
06/17/19 06/18/19 |
| 31002 | Hate/Violence Activity (PDF, )
|
Policy Procedure |
5 6 |
02/25/13 02/23/15 |
| 31003 | Conflict of Interest (PDF, )
|
Policy Procedure |
1 7 |
09/21/87 04/28/14 |
| 31004 |
Political Activity (PDF, )
|
Policy Procedure |
1 1 |
09/21/87 09/21/87 |
| 31005 | Drug and Alcohol Abuse Prevention (PDF, )
|
Policy Procedure |
1 3 |
05/15/89 02/13/18 |
| 31006 | EEO and Non-Discrimination (PDF, )
|
Policy Procedure |
9 5 |
12/12/16 03/27/18 |
| 31007 | Affirmative Action (PDF, )
|
Policy |
5 | 02/25/13 |
| 31009 | Employee Indebtedness (PDF, )
|
Policy Procedure |
2 3 |
05/16/16 05/18/16 |
|
31011 |
Prevention of Bullying and Workplace Violence (PDF, )
|
Policy Procedure |
2 3 |
11/13/17 04/19/19 |
| 31101 | Employee Privileges (PDF, ) |
Policy Procedure |
3 1 |
04/18/16 09/21/87 |
| 31102 |
Employee Responsibilities (PDF, ) |
Policy Procedure |
1 1 |
09/21/87 09/21/87 |
| 31104 | Political Activity - President; Designated College Officials (PDF, ) |
Policy | 1 | 12/10/01 |
| 31105 | Medical Examinations and Fitness for Duty (PDF, ) |
Policy Procedure |
1 4 |
01/24/18 02/13/18 |
| 31106 | Consensual Relationships (PDF, ) |
Policy Procedure |
2 1 |
02/25/13 01/26/04 |
| 32101 |
Employment Practices (PDF, ) |
Policy Procedure |
7 5 |
02/23/15 02/23/15 |
| 32102 | Allocation, Recruitment and Appointment of Full-Time Faculty (PDF, ) |
Policy Procedure |
1 2 |
09/21/87 03/31/94 |
| 32103 | Allocation, Recruitment, Employment and Salary Placement and Advancement of Part-Time
Faculty (PDF, ) |
Policy Procedure |
4 5 |
09/27/10 02/25/11 |
| 32104 | Recruitment and Appointment Procedures for Administrative Staff (PDF, ) |
Procedure | 3 | 04/28/14 |
| 32105 | Recruitment and Appointment Procedures for Support and Associate Staff (PDF, ) |
Procedure | 4 | 02/23/12 |
| 32106 | Employment of Individuals with Disabilities (PDF, ) |
Policy Procedure |
3 4 |
11/13/17 11/27/17 |
| 32201 | Minority Faculty Internship Program (PDF, ) |
Policy Procedure |
1 1 |
09/21/87 09/21/87 |
| 32202 | Temporary Adjunct Faculty Positions (PDF, ) |
Policy | 1 | 09/21/87 |
| 32203 | Academic Rank (PDF, ) |
Policy Procedure |
2 5 |
06/19/00 08/24/10 |
| 32204 | Distinguished Visiting Professor (PDF, ) |
Policy Procedure |
1 2 |
09/21/87 09/27/90 |
| 32205 | Minimum Educational Requirements for Faculty (PDF, ) |
Policy Procedure |
1 4 |
09/21/87 06/25/96 |
| 32206 | Faculty Workload (PDF, ) |
Procedure | 7 | 09/02/10 |
| 32302 | Trainee Status for Support and Associate Staff Appointments (PDF, ) |
Procedure | 2 | 09/27/90 |
| 32303 | Administrative Staff Internships (PDF, )
|
Procedure | 2 | 09/27/90 |
| 32305 | Working Hours for Staff Employees (PDF, )
|
Procedure | 5 | 06/24/13 |
| 32306 | Wearing of Uniforms (PDF, )
|
Procedure | 1 | 09/21/87 |
| 32500 | Flexible Work Arrangements (PDF, )
|
Policy Procedure |
3 4 |
06/17/19 06/18/19 |
| 33001 | Staff Classification Systems and Position Descriptions (PDF, )
|
Policy Procedure |
2 6 |
04/24/18 04/28/18 |
| 33002 | Establishment and Management of Positions (PDF, ) |
Policy Procedure |
2 1 |
04/24/18 04/28/18 |
| 33004 | Probationary and Regular Status for Staff Employees (PDF, )
|
Policy Procedure |
2 5 |
05/15/17 05/31/17 |
| 34001 | Changes in Employee Status (PDF, ) |
Policy Procedure |
2 10 |
06/25/18 06/28/18 |
| 34002 | Disciplinary Action and Suspension (PDF, ) |
Policy Procedure |
1 7 |
09/21/87 04/19/19 |
| 34003 | Discharge of Administrators and Staff (PDF, ) |
Policy Procedure |
2 5 |
04/08/19 04/19/19 |
| 34004 | Non-Renewal of Administrative Appointment (PDF, ) |
Policy Procedure |
3 4 |
04/28/14 04/17/17 |
| 34005 | Resignation and Retirement (PDF, ) |
Policy Procedure |
2 6 |
05/15/17 05/31/17 |
| 34101 | Grievance Process for Non-Bargaining Staff (PDF, ) |
Policy Procedure |
2 5 |
04/08/19 04/19/19 |
| 35001 | Compensation Programs (PDF, ) |
Policy Procedure |
8 22 |
06/17/19 06/24/13 |
| 35002 | Faculty/Staff Assistance Program (PDF, ) |
Policy Procedure |
2 1 |
05/18/09 10/01/12 |
| 35003 | Leave Program (PDF, ) |
Policy Procedure |
1 15 |
09/21/87 02/12/18 |
| 35004 | Wellness Activities Program (PDF, ) |
Policy Procedure |
3 1 |
06/20/11 07/01/94 |
| 36001 | Performance Evaluation and Employee Development (PDF, ) |
Policy Procedure |
1 20 |
09/21/87 12/20/12 |
| 37001 | Personnel Files (PDF, ) |
Policy Procedure |
1 3 |
09/21/87 08/24/10 |
| 38001 | Recognition Awards (PDF, ) |
Policy Procedure |
7 14 |
04/13/09 06/24/13 |
| 38002 | Honorary Degrees (PDF, ) |
Policy Procedure |
4 3 |
12/14/15 02/09/16 |
| 39001 | College Ombuds (PDF, ) |
Policy Procedure |
2 1 |
06/25/18 03/07/16 |
| 39002 | Volunteers and Interns (PDF, ) |
Policy Procedure |
2 2 |
12/10/18 01/22/19 |
|
39003 |
Protection Against Retaliation (PDF, ) |
Policy Procedure |
2 1 |
06/17/19 06/28/18 |
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 41000 | Student Success (PDF, ) |
Policy Procedure |
1 1 |
06/15/15 06/29/15 |
| 41001 | Admission to Montgomery College (PDF, ) |
Policy Procedure |
6 20 |
05/16/16 06/17/16 |
| 41002 | Equal Education Opportunity and Non-Discrimination Policy (PDF, ) |
Policy Procedure |
8 4 |
02/25/13 02/13/18 |
| 41003 | Student Cumulative Records (PDF, ) |
Policy Procedure |
3 9 |
10/17/16 06/18/19 |
| 41004 | Student Health and Safety (PDF, ) |
Policy Procedure |
1 1 |
12/17/84 12/17/84 |
| 41005 | Presidential Scholar (PDF, ) s
|
Policy Procedure |
1 7 |
09/22/81 07/15/02 |
| 41006 | Board of Trustees Scholar Award (PDF, ) |
Policy Procedure |
1 2 |
04/19/93 07/15/02 |
| 41007 | Board of Trustees Apprenticeship Scholar Award (PDF, ) |
Policy Procedure |
1 2 |
04/28/97 07/15/02 |
| 42001 | Student Code of Conduct (PDF, ) |
Policy Procedure |
1 7 |
05/20/85 07/02/18 |
| 42002 | Campus Behavioral Intervention Teams (PDF, ) |
Policy Procedure |
1 1 |
02/22/16 03/07/16 |
| 42003 | Student Social Media Privacy Protection (PDF, ) |
Policy | 1 | 01/23/17 |
| 43001 | Student Financial Aid (PDF, ) |
Policy Procedure |
2 3 |
03/21/16 03/23/16 |
| 43002 | Board of Trustees Student Grants and Scholarships (PDF, ) |
Policy Procedure |
5 1 |
03/21/16 03/23/16 |
| 43003 | Tuition Waiver for Non-Employees of the College (PDF, ) |
Policy Procedure |
10 10 |
09/23/19 10/11/19 |
| 44002 | Student Life Contracts (PDF, ) |
Procedure | 3 | 08/20/10 |
| 45001 | Tuition, Fees, and Refunds (PDF, ) |
Policy Procedure |
10 7 |
11/12/18 03/23/15 |
| 45002 | Tuition and Fees Installment Program (PDF, ) |
Policy | 3 | 03/18/02 |
| 45003 | Tuition and Fees Rates; State Aid (PDF, ) |
Policy Procedure |
11 4 |
03/23/15 02/06/19 |
| 45004 | Student Indebtedness (PDF, ) |
Policy Procedure |
2 6 |
12/12/16 07/30/19 |
| 45005 | Student Concerns About Athletic Programs and Activities (PDF, ) |
Policy Procedure |
2 1 |
09/23/19 09/24/19 |
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 51000 | College Mission, Vision and Core Values (PDF, ) |
Policy | 3 | 06/20/11 |
| 51001 | Philosophy, Purposes, and Program Commitments (PDF, ) |
Policy | 1 | 06/26/78 |
| 51002 | Master Plan for Educational Programs and Services (PDF, ) |
Policy Procedure |
2 1 |
01/18/78 02/26/80 |
| 51003 | College Out-of-County Instruction (PDF, ) |
Policy Procedure |
3 5 |
01/08/03 01/08/03 |
| 51004 | College Out-of-County, Non-Instruction Related Activities (PDF, ) |
Policy Procedure |
3 2 |
01/08/03 01/08/03 |
| 51005 | Field Trips (PDF, ) |
Policy Procedure |
1 3 |
01/24/18 02/12/18 |
| 52001 | Curriculum and Course Proposals (PDF, ) |
Procedure | 10 | 06/28/18 |
| 52002 | Exploratory Courses (PDF, ) |
Policy Procedure |
1 5 |
02/20/84 10/05/12 |
| 52003 | Honors Program (PDF, ) |
Procedure | 2 | 10/13/94 |
| 52004 | Advisory Committees for Career Curricula Areas (PDF, ) |
Policy Procedure |
3 4 |
11/13/17 11/27/17 |
| 53001 | Academic Regulations and Standards (PDF, )
|
Procedure | 13 | 02/24/16 |
| 54001 | Workforce Development and Continuing Education Program (PDF, )
|
Policy Procedure |
3 5 |
05/16/16 05/18/16 |
| 58001 | College Calendar (PDF, ) |
Policy Procedure |
5 9 |
06/10/13 06/10/13 |
| 58002 | Assessment Testing and Appropriate Course Placement (PDF, ) |
Policy Procedure |
4 14 |
05/16/16 06/17/16 |
| 58003 | Academic Freedom (PDF, ) |
Policy | 1 | 06/26/78 |
| 58004 | Commencement Exercises (PDF, ) |
Policy Procedure |
3 4 |
04/27/15 04/27/15 |
| 58005 | Closing of the College (PDF, ) |
Procedure |
11 | 06/28/18 |
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 61001 | Fiscal Control (PDF, ) |
Policy Procedure |
11 12 |
09/23/13 09/23/13 |
| 61002 | Revolving Funds (PDF, ) |
Policy |
2 | 09/19/88 |
| 61003 | Bank Services (PDF, ) |
Policy Procedure |
1 3 |
01/21/85 08/20/10 |
| 61004 | College Investment Program (PDF, ) |
Policy Procedure |
7 3 |
06/18/12 04/19/13 |
| 61005 | Internal Audit (PDF, )
|
Policy Procedure |
3 9 |
05/15/17 05/31/17 |
| 61006 | Fixed Asset Management (PDF, )
|
Policy | 1 | 05/15/06 |
| 61007 | Intangible Asset Management (PDF, ) |
Policy Procedure |
1 1 |
03/19/12 03/19/12 |
| 61008 |
Reporting Suspected Acts of Wrongdoing (PDF, ) |
Policy Procedure |
3 6 |
06/17/19 10/11/19 |
| 61009 | Tax-Exempt Bond Compliance (PDF, ) |
Policy Procedure |
1 1 |
10/20/14 07/18/16 |
| 62001 | Auxiliary Services (PDF, ) |
Policy Procedure |
3 3 |
06/16/03 06/16/03 |
| 62003 | Public Information, Communications, and Marketing (PDF, )
|
Policy Procedure |
3 5 |
12/12/16 10/11/18 |
| 62004 | Crowdfunding (PDF, )
|
Policy Procedure |
1 1 |
05/16/16 05/18/16 |
| 63001 | Procurement (PDF, )
|
Policy Procedure |
17 19 |
06/25/18 06/28/18 |
| 63002 | Consultant Services (PDF, )
|
Policy Procedure |
3 3 |
06/18/90 04/26/85 |
| 64001 | External Audit (PDF, )
|
Policy Procedure |
7 6 |
02/25/14 02/25/14 |
| 64002 | Professional Liability (PDF, )
|
Policy Procedure |
1 2 |
11/27/80 07/12/97 |
| 64003 | Worker's Compensation (PDF, )
|
Procedure |
1 | 04/26/85 |
| 65001 | Reimbursement for Travel and Related Expenditures (PDF, ) |
Policy Procedure |
2 7 |
06/19/17 08/20/10 |
| 66001 | Acceptable Use of Information Technology (PDF, ) |
Policy Procedure |
3 4 |
04/28/14 04/28/14 |
| 66002 | Confidential Data Management and Security (PDF, ) |
Policy Procedure |
1 1 |
06/18/12 11/27/17 |
| 66003 | Identity Theft Prevention Program (PDF, ) |
Policy Procedure |
1 1 |
01/25/13 01/25/13 |
| 66004 | Electronic Information Technology Accessibility (PDF, ) |
Policy Procedure |
1 1 |
05/16/16 05/18/16 |
| 67001 | Maintenance of Undesignated Reserve Fund Balance (PDF, ) |
Policy Procedure |
2 2 |
10/17/16 10/18/16 |
| 68001 | Intellectual Property (PDF, ) |
Policy Procedure |
1 3 |
10/15/01 04/19/19 |
| 68002 | Contracts (PDF, )
|
Policy Procedure |
1 13 |
07/28/86 06/24/13 |
| 68003 | Gifts Acceptable to Montgomery College (PDF, ) |
Policy Procedure |
2 4 |
12/14/15 02/09/16 |
| 68004 | Inspection of Public Records (PDF, )
|
Policy Procedure |
4 2 |
05/15/17 05/31/17 |
|
68005 |
Research Misconduct (PDF, ) |
Policy Procedure |
2 2 |
09/22/14 08/14/14 |
| 68101 | Use of Copyrighted Materials (PDF, ) |
Policy Procedure |
2 1 |
12/12/16 12/13/16 |
| 69001 | Corporate Sponsorships (PDF, ) |
Policy Procedure |
1 1 |
01/24/18 02/13/18 |
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 71001 | Space Planning and Utilization (PDF, )
|
Policy Procedure |
2
3
|
09/24/01
08/13/10 |
| 72001 | Construction Projects (PDF, )
|
Policy Procedure |
2
3 |
12/10/01
08/13/10 |
| 72002 | Art in College Capital Project (PDF, ) s
|
Policy Procedure |
1
3 |
02/16/88
08/13/10
|
| 73001 | Leasing of Facilities (PDF, ) |
Policy Procedure |
2
3 |
09/24/01
08/13/10 |
| 74001 | Naming Campuses, Facilities, Buildings, Rooms, and Institutes (PDF, )
|
Policy Procedure |
4
4 |
04/27/15
04/27/15 |
| 75001 | Use of Facilities (PDF, )
|
Policy Procedure |
2
4 |
09/21/15
03/17/16 |
| 75003 | Restrictions on Smoking, Tobacco, and Sale of Tobacco Products (PDF, )
|
Policy Procedure |
3 3 |
06/16/15
06/16/15
|
| 75004 | Freedom of Expression (PDF, ) |
Policy Procedure |
2
4 |
01/23/17
01/26/17 |
| 75005 | Protection of Minors (PDF, ) |
Policy Procedure |
1 5 |
04/28/14 11/27/17 |
| 75006 | Drone/Unmanned Aerial Vehicle Use (PDF, )
|
Policy | 1 | 01/23/17 |
| 76001 | Vehicle Registration and Parking (PDF, )
|
Policy Procedure |
5 6 |
10/20/15
04/19/19
|
| 77001 | Public Safety (PDF, )
|
Policy Procedure |
3 7 |
04/08/19
04/09/19
|
| 77002 | Prohibition of Weapons on Campus (PDF, )
|
Policy Procedure |
2 2 |
05/13/19 05/14/19 |
| 78001 | Acquisition, Sale, and Disposal of College Real Property (PDF, ) |
Policy Procedure |
1
2 |
10/17/16
10/18/16 |
| 79001 | Use of College-Owned Vehicles (PDF, ) |
Policy Procedure |
2
4
|
12/13/10
12/13/16
|
Recently Approved/Updated Policies and Procedures
September 24, 2019
The President has approved the following new procedure:
- 45005CP-Student Concerns About Athletic Programs and Activities
September 23, 2019
The Board of Trustees has approved modifications to the following policy:
- 45005-Student Concerns About Athletic Programs and Activities
All approved Policy and Procedure modifications for the fiscal year can be found in
the July 2018 - Current Modifications document (PDF, ) . Archived Policy and Procedure modifications can be found below.
Here you can find up to 5 years of archived modifications
Here you can find up to 5 years of archived modifications
- July 2019 - Current Modifications (PDF, )
- July 2018 - June 2019 Modifications (PDF, )
- July 2017 - June 2018 Modifications (PDF, )
- July 2016 - June 2017 Modifications (PDF, )
- July 2015 - June 2016 Modifications (PDF, )
- July 2014 - June 2015 Modifications (PDF, )
Policy and Procedure Modifications Feedback and Public Comment
As part of the ongoing improvements to the Policies and Procedures review process,
this section has been created to provide an opportunity for the College community
to review and comment, where appropriate, on modifications that have been proposed
to College Policies and Procedures. All policy and procedure modifications are reviewed according to a process determined by the President and outlined in 11005 Formulation and Issuance of College Policies and Procedures (PDF, ) . The review process will generally include a senior administrative leadership review
and a period for feedback by affected stakeholders and units. Please note that not
all policy and procedure modifications are subject to public comment as some urgently
needed proposals may have an expedited review prior to presidential approval. This
page will be updated as new policy and/or procedure modifications are proposed.
Current Public Comments
The following items are open for public comment
Comment period ends October 10, 2019.
Comment period ends October 10, 2019.
Modification Summary: The policy modifications add "students" pursuant to new Board Policy 45005 Student Concerns About Athletic Programs and Activities. Procedure modifications add elements from 45005, include student reporting options, clarify the designation of investigators, and add an appeals process for students pursuant to the Student Code of Conduct.
Details of the modifications for 39003 are online.
Comment period ends October 10, 2019.
Comment period ends October 10, 2019.
Modification Summary: These modifications include modifications to change order requests related to construction contract.
Details of the modifications for 61001 are online.
Comment period ends October 10, 2019
Comment period ends October 10, 2019
Modification Summary: These modifications incorporate language from 63002-Consultant Services and 68002-Contracts. Dollar amount thresholds for Board action have been modified throughout.
Comment period ends October 10, 2019
Comment period ends October 10, 2019
Modification Summary: This policy and procedure are recommended for retirement. All relevant language has been incorporated into 63001-Procurement, where appropriate.
Details of the modifications for 63002 are online.
Comment period ends October 10, 2019
Comment period ends October 10, 2019
Modification Summary: This policy and procedure are recommended for retirement. All relevant language has been incorporated into 63001-Procurement, where appropriate.
Comment period ends October 10, 2019
Comment period ends October 10, 2019
Modification Summary: These procedure changes include new language regarding criminal background checks and periodic checks for employees working with minors.