Policies and Procedures | Montgomery College, Maryland

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Policies at Montgomery College are adopted by the Board of Trustees and serve as statements of principle to inform decision-making and the conduct of College activities.

Procedures are issued by the College President and set forth action steps required to carry out a Board policy and/or a standard method for implementing actions.

Our official policies and procedures are segmented out into seven chapters.

Policies and Procedures Chapters

All documents are in PDF format, unless otherwise noted.

Microsoft Word versions of these documents can be found on the Policies and Procedures Modification Page (MyMC Login Required).

Search our Policies and Procedures

Chapter I - Board of Trustees

Chapter 1 - Board of Trustees
Number	Title	Type	Modification	Last Modified
11001	Board of Trustees Bylaws (PDF, )	Policy	12	06/22/22
11002	Political Activity (PDF, )	Policy	1	12/10/01
11003	Labor Relations (PDF, )	Policy	1	12/13/10
11004	Governance (PDF, )	Policy	1	12/13/10
11005	Formulation and Issuance of College Policies and Procedures (PDF, )	Policy Procedure	1 2	06/18/12 01/22/19
11006	Presidential Transition and Succession (PDF, )	Policy	1	05/18/20

Chapter II - Organization

Chapter 2 - Organization
Number	Title	Type	Modification	Last Modified
21000	College Mission, Vision, and Values (PDF, )	Policy	5	09/18/23
21001	College Name (PDF, )	Policy	2	01/29/20
21002	Corporate Seal of the College (PDF, )	Policy Procedure	1 4	04/22/69 11/18/02
24002	Organization Functions (PDF, )	Procedure	3	11/18/02
24101	President (PDF, )	Policy	2	04/12/84
25000	Diversity, Equity, Inclusion, and Social Justice (PDF, )	Policy	1	05/15/23

Chapter III - Personnel

Chapter 3 - Personnel
Number	Title	Type	Modification	Last Modified
31000	Code of Ethics and Employee Conduct (PDF, )	Policy Procedure	1 2	06/19/17 06/18/19
31001	Sexual Misconduct (PDF, )	Policy Procedure	6 7	01/25/23 02/22/23
31002	Hate/Violence Activity (PDF, )	Policy Procedure	5 6	02/25/13 02/23/15
31003	Conflict of Interest (PDF, )	Policy Procedure	1 8	09/21/87 12/07/20
31004	Political Activity (PDF, )	Policy Procedure	1 1	09/21/87 09/21/87
31005	Drug and Alcohol Abuse Prevention (PDF, )	Policy Procedure	1 3	05/15/89 02/13/18
31006	EEO and Non-Discrimination (PDF, )	Policy Procedure	9 5	12/12/16 03/27/18
31007	Affirmative Action (PDF, )	Policy	5	02/25/13
31009	Employee Indebtedness (PDF, )	Policy Procedure	2 3	05/16/16 05/18/16
31011	Prevention of Bullying and Workplace Violence (PDF, )	Policy Procedure	2 3	11/13/17 04/19/19
31101	Employee Privileges (PDF, )	Policy Procedure	3 1	04/18/16 09/21/87
31102	Employee Responsibilities (PDF, )	Policy Procedure	1 1	09/21/87 09/21/87
31104	Political Activity - President; Designated College Officials (PDF, )	Policy	1	12/10/01
31105	Medical Examinations and Fitness for Duty (PDF, )	Policy Procedure	1 4	01/24/18 02/13/18
31106	Consensual Relationships (PDF, )	Policy Procedure	2 1	02/25/13 01/26/04
32100	Allocation, Recruitment, and Appointment of Regular Employees and Temporary with Benefits Employees (PDF, )	Policy Procedure	1 1	01/27/21 02/02/21
32101	Employment Practices (PDF, )	Policy Procedure	7 5	02/23/15 02/23/15
32103	Allocation, Recruitment, Employment and Advancement of Part-Time Faculty (PDF, )	Policy Procedure	6 6	11/15/21 11/16/21
32106	Employment of Individuals with Disabilities (PDF, )	Policy Procedure	3 4	11/13/17 11/27/17
32201	Inclusive Excellence Faculty Internship Program (PDF, )	Policy Procedure	2 2	12/12/22 12/12/22
32202	Temporary Adjunct Faculty Positions (PDF, )	Policy	1	09/21/87
32203	Academic Rank (PDF, )	Policy Procedure	2 5	06/19/00 08/24/10
32204	Distinguished Visiting Professor (PDF, )	Policy Procedure	1 2	09/21/87 09/27/90
32205	Minimum Educational Requirements for Faculty (PDF, )	Policy Procedure	1 4	09/21/87 06/25/96
32206	Faculty Workload (PDF, )	Procedure	7	09/02/10
32207	Nomination, Recruitment, and Appointment of Department Chairs (PDF, )	Procedure	1	06/10/20
32302	Trainee Status for Support and Associate Staff Appointments (PDF, )	Procedure	2	09/27/90
32303	Administrative Staff Internships (PDF, )	Procedure	2	09/27/90
32305	Working Hours for Staff Employees (PDF, )	Procedure	5	06/24/13
32306	Wearing of Uniforms (PDF, )	Procedure	1	09/21/87
32500	Flexible Work Arrangements (PDF, )	Policy Procedure	4 6	10/19/20 12/07/20
33001	Staff Classification Systems and Position Descriptions (PDF, )	Policy Procedure	2 6	04/24/18 04/28/18
33002	Establishment and Management of Positions (PDF, )	Policy Procedure	2 1	04/24/18 04/28/18
33004	Probationary and Regular Status for Staff Employees (PDF, )	Policy Procedure	2 5	05/15/17 05/31/17
34001	Changes in Employee Status (PDF, )	Policy Procedure	2 10	06/25/18 06/28/18
34002	Disciplinary Action and Suspension (PDF, )	Policy Procedure	1 7	09/21/87 04/19/19
34003	Discharge of Administrators and Staff (PDF, )	Policy Procedure	2 5	04/08/19 04/19/19
34004	Non-Renewal of Administrative Appointment (PDF, )	Policy Procedure	3 4	04/28/14 04/17/17
34005	Resignation and Retirement (PDF, )	Policy Procedure	2 6	05/15/17 05/31/17
34101	Grievance Process for Non-Bargaining Staff (PDF, )	Policy Procedure	2 5	04/08/19 04/19/19
35001	Compensation Programs (PDF, )	Policy Procedure	8 23	06/17/19 07/01/21
35002	Faculty/Staff Assistance Program (PDF, )	Policy Procedure	2 1	05/18/09 10/01/12
35003	Leave Program (PDF, )	Policy Procedure	1 16	09/21/87 09/16/20
35004	Wellness Activities Program (PDF, )	Policy Procedure	3 1	06/20/11 07/01/94
36001	Performance Evaluation and Employee Development (PDF, )	Policy Procedure	1 20	09/21/87 12/20/12
37001	Personnel Files (PDF, )	Policy Procedure	1 3	09/21/87 08/24/10
38001	Recognition Awards (PDF, )	Policy Procedure	8 16	01/29/20 10/07/20
38002	Honorary Degrees (PDF, )	Policy Procedure	5 4	05/15/23 05/15/23
39001	College Ombuds (PDF, )	Policy Procedure	2 1	06/25/18 03/07/16
39002	Volunteers and Interns (PDF, )	Policy Procedure	2 2	12/10/18 01/22/19
39003	Protection Against Retaliation (PDF, )	Policy Procedure	2 2	06/17/19 10/17/19

Chapter IV - Student Affairs

Chapter 4 - Student Affairs
Number	Title	Type	Modification	Last Modified
41000	Student Success (PDF, )	Policy Procedure	2 2	06/23/23 04/19/23
41001	Admission to Montgomery College (PDF, )	Policy Procedure	6 21	05/16/16 08/21/21
41002	Equal Education Opportunity and Non-Discrimination Policy (PDF, )	Policy Procedure	8 4	02/25/13 02/13/18
41003	Student Cumulative Records (PDF, )	Policy Procedure	3 10	10/17/16 02/25/22
41004	Student Health and Safety (PDF, )	Policy Procedure	1 1	12/17/84 12/17/84
41005	Presidential Academic Excellence Award (PDF, )	Policy Procedure	2 8	03/21/22 02/09/22
41006	Board of Trustees Academic Excellence Award (PDF, )	Policy Procedure	2 3	02/21/22 02/25/22
41007	Board of Trustees Apprenticeship Academic Excellence Award (PDF, )	Policy Procedure	2 3	02/21/22 02/25/22
42001	Student Code of Conduct (PDF, )	Policy Procedure	1 7	05/20/85 07/02/18
42002	Campus Behavioral Intervention Teams (PDF, )	Policy Procedure	1 1	02/22/16 03/07/16
42003	Student Social Media Privacy Protection (PDF, )	Policy	1	01/23/17
43001	Student Financial Aid (PDF, )	Policy Procedure	2 4	03/21/16 08/21/21
43002	Board of Trustees Student Grants and Scholarships (PDF, )	Policy Procedure	5 3	03/21/16 06/22/21
43003	Tuition Waiver for Non-Employees of the College (PDF, )	Policy Procedure	10 11	09/23/19 09/07/21
44002	Student Life Contracts (PDF, )	Procedure	3	08/20/10
45001	Tuition, Fees, and Refunds (PDF, )	Policy Procedure	10 8	11/12/18 06/10/20
45002	Tuition and Fees Installment Program (PDF, )	Policy	3	03/18/02
45003	Tuition and Fees; State Aid (PDF, )	Policy Procedure	11 5	03/23/15 06/15/22
45004	Student Indebtedness (PDF, )	Policy Procedure	2 7	12/12/16 06/22/23
45005	Student Concerns About Athletic Programs and Activities (PDF, )	Policy Procedure	2 3	09/23/19 06/22/23

Chapter V - Educational Program

Chapter 5 - Educational Program
Number	Title	Type	Modification	Last Modified
51001	Philosophy, Purposes, and Program Commitments (PDF, )	Policy	1	06/26/78
51002	Master Plan for Educational Programs and Services (PDF, )	Policy Procedure	2 1	01/18/78 02/26/80
51003	College Out-of-County Instruction (PDF, )	Policy Procedure	3 5	01/08/03 01/08/03
51004	College Out-of-County, Non-Instruction Related Activities (PDF, )	Policy Procedure	3 2	01/08/03 01/08/03
51005	Field Trips (PDF, )	Policy Procedure	1 3	01/24/18 02/12/18
52001	Curriculum and Course Proposals (PDF, )	Procedure	11	05/27/20
52002	Exploratory Courses (PDF, )	Policy Procedure	1 5	02/20/84 10/05/12
52003	Honors Program (PDF, )	Procedure	2	10/13/94
52004	Advisory Committees for Career Curricula Areas (PDF, )	Policy Procedure	3 4	11/13/17 11/27/17
53001	Academic Regulations and Standards (PDF, ) Academic_Regulations AY 2021-2022 (PDF, )	Procedure	13	02/24/16
54001	Workforce Development and Continuing Education Program (PDF, )	Policy Procedure	3 5	05/16/16 05/18/16
58001	College Calendar (PDF, )	Policy Procedure	5 10	06/10/13 12/13/21
58002	Assessment Testing and Appropriate Course Placement (PDF, )	Policy Procedure	4 14	05/16/16 06/17/16
58003	Academic Freedom (PDF, )	Policy	1	06/26/78
58004	Commencement Exercises (PDF, )	Policy Procedure	3 4	04/27/15 04/27/15
58005	Closing of the College (PDF, )	Procedure	11	06/28/18

Chapter VI - Fiscal and Administrative Affairs

Chapter 6 - Fiscal and Administrative Affairs
Number	Title	Type	Modification	Last Modified
61001	Fiscal Control (PDF, )	Policy Procedure	11 12	09/23/13 09/23/13
61002	Revolving Funds (PDF, )	Policy	2	09/19/88
61003	Bank Services (PDF, )	Policy Procedure	1 3	01/21/85 08/20/10
61004	College Investment Program (PDF, )	Policy Procedure	7 3	06/18/12 04/19/13
61005	Internal Audit (PDF, )	Policy Procedure	3 9	05/15/17 05/31/17
61006	Fixed Asset Management (PDF, )	Policy	1	05/15/06
61007	Intangible Asset Management (PDF, )	Policy Procedure	1 1	03/19/12 03/19/12
61008	Reporting Suspected Acts of Wrongdoing (PDF, )	Policy Procedure	3 4	06/17/19 06/15/22
61009	Tax-Exempt Bond Compliance (PDF, )	Policy Procedure	1 1	10/20/14 07/18/16
62001	Auxiliary Services (PDF, )	Policy Procedure	3 3	06/16/03 06/16/03
62003	Public Information, Communications, and Marketing (PDF, )	Policy Procedure	3 6	12/12/16 02/22/23
62004	Crowdfunding (PDF, )	Policy Procedure	1 1	05/16/16 05/18/16
63001	Procurement, Consultant Services, and Contracts (PDF, )	Policy Procedure	18 21	01/29/20 06/22/21
64001	External Audit (PDF, )	Policy Procedure	7 6	02/25/14 02/25/14
64002	Professional Liability (PDF, )	Policy Procedure	1 2	11/27/80 07/12/97
64003	Worker's Compensation (PDF, )	Procedure	1	04/26/85
65001	Reimbursement for Travel and Related Expenditures (PDF, )	Policy Procedure	2 7	06/19/17 08/20/10
66001	Acceptable Use of Information Technology (PDF, )	Policy Procedure	3 5	04/28/14 12/1/21
66002	Confidential Data Management and Security (PDF, )	Policy Procedure	2 2	02/21/22 02/25/22
66003	Identity Theft Prevention Program (PDF, )	Policy Procedure	1 1	01/25/13 01/25/13
66004	Information and Communication Technology Accessibility (PDF, )	Policy Procedure	2 2	04/19/21 04/20/21
66005	Data Asset Management and Security (PDF, )	Policy Procedure	1 1	02/21/22 02/25/22
67001	Maintenance of Undesignated Reserve Fund Balance (PDF, )	Policy Procedure	2 2	10/17/16 10/18/16
68001	Intellectual Property (PDF, )	Policy Procedure	1 3	10/15/01 04/19/19
68003	Gifts Acceptable to Montgomery College (PDF, )	Policy Procedure	2 4	12/14/15 02/09/16
68004	Inspection of Public Records (PDF, )	Policy Procedure	4 3	05/15/17 02/22/23
68005	Research Misconduct (PDF, )	Policy Procedure	2 2	09/22/14 08/14/14
68101	Use of Copyrighted Materials (PDF, )	Policy Procedure	2 1	12/12/16 12/13/16
69001	Corporate Sponsorships (PDF, )	Policy Procedure	1 1	01/24/18 02/13/18

Chapter VII - Facilities

Chapter 7 - Facilities
Number	Title	Type	Modification	Last Modified
71001	Space Planning and Utilization (PDF, )	Policy Procedure	2 3	09/24/01 08/13/10
72001	Construction Projects (PDF, )	Policy Procedure	2 3	12/10/01 08/13/10
73001	Leasing of Facilities (PDF, )	Policy Procedure	2 3	09/24/01 08/13/10
74001	Naming Campuses, Facilities, Buildings, Rooms, and Institutes (PDF, )	Policy Procedure	5 5	05/15/23 05/15/23
75001	Use of Facilities (PDF, )	Policy Procedure	2 4	09/21/15 03/17/16
75003	Restrictions on Smoking, Tobacco, and Sale of Tobacco Products (PDF, )	Policy Procedure	3 3	06/16/15 06/16/15
75004	Freedom of Expression (PDF, )	Policy Procedure	2 4	01/23/17 01/26/17
75005	Protection of Minors (PDF, )	Policy Procedure	1 7	04/28/14 02/22/23
75006	Drone/Unmanned Aerial Vehicle Use (PDF, )	Policy	1	01/23/17
76001	Vehicle Registration and Parking (PDF, )	Policy Procedure	5 6	10/20/15 04/19/19
77001	Public Safety (PDF, )	Policy Procedure	3 7	04/08/19 04/09/19
77002	Prohibition of Weapons on Campus (PDF, )	Policy Procedure	2 2	05/13/19 05/14/19
78001	Acquisition, Sale, and Disposal of College Real Property (PDF, )	Policy Procedure	1 2	10/17/16 10/18/16
79001	Use of College-Owned Vehicles (PDF, )	Policy Procedure	2 4	12/13/10 12/13/16

Recently Approved/Updated Policies and Procedures

June 23, 2023

The Board of Trustees has approved modifications to the following policy:

41000-Student Success

June 22, 2023

The President has approved modifications to the following procedures:

45004CP-Student Indebtedness
45005CP-Student Concerns About Athletic Programs and Activities
68004CP–Inspection of Public Records

May 15, 2023

The Board of Trustees has approved modifications to the following policies:

38002–Honorary Degrees
74001–Naming Campuses, Facilities, Buildings, Rooms, and Institutes

The Board of Trustees has adopted a new policy:

25000–Diversity, Equity, and Inclusion, and Social Justice

The President has approved modifications to the following procedures:

74001CP–Naming Campuses, Facilities, Buildings, Rooms, and Institutes

April 19, 2023

The President has approved modifications to the following procedures:

41000CP-Student Success

February 22, 2023

The Board of Trustees has approved modifications to the following policies:

31001-Sexual Misconduct

The President has approved modifications to the following procedures:

62003CP-Public Information, Communications, and Marketing
75005CP-Protection of Minors

January 25, 2023

The President has approved modifications to the following procedures:

31001CP–Sexual Misconduct

December 12, 2022

The Board of Trustees has approved modifications to the following policies:

32201–Inclusive Excellence Faculty Internship Program

The President has approved modifications to the following procedures:

32201CP–Inclusive Excellence Faculty Internship Program

All approved Policy and Procedure modifications for the fiscal year can be found in the July 2021 - Current Modifications (PDF, ) document. Archived Policy and Procedure modifications can be found below.

Archived Policy and Procedure Modifications

Here you can find up to 5 years of archived modifications

July 2021 - June 2022 Modifications (PDF, )
July 2020 - June 2021 Modifications (PDF, )
July 2019 - June 2020 Modifications (PDF, )
July 2018 - June 2019 Modifications (PDF, )
July 2017 - June 2018 Modifications (PDF, )

Policy and Procedure Modifications Feedback and Public Comment

As part of the ongoing improvements to the Policies and Procedures review process, this section has been created to provide an opportunity for the College community to review and comment, where appropriate, on modifications that have been proposed to College Policies and Procedures. All policy and procedure modifications are reviewed according to a process determined by the President and outlined in 11005 Formulation and Issuance of College Policies and Procedures (PDF, ) . The review process will generally include a senior administrative leadership review and a period for feedback by affected stakeholders and units. Please note that not all policy and procedure modifications are subject to public comment as some urgently needed proposals may have an expedited review prior to presidential approval. This page will be updated as new policy and/or procedure modifications are proposed.

Current Public Comments

There is currently one (1) item open for public comment.

41002CP–Equal Opportunity and Non-Discrimination

A copy of the modifications can be found here (PDF, ) .

A summary of the modifications (current and proposed language side by side) can be found here (PDF, ) .

Public comments will be accepted until October 6, 2023.

Background regarding the Proposed Changes

In May 2023, Governor Wes Moore signed into law HB923, legislation that addresses several higher education topics, including accommodations for religious beliefs. The new law requires “reasonable alternative accommodations for missing an examination or other academic requirements due to an excused absence… if the student’s sincerely held faith-based or religious belief or practice affects the student’s ability to take an examination as scheduled or meet any other academic requirement.”

Montgomery College has provided such accommodations to students for some time and those have been codified in our Procedure 41002CP.

The new legislation also requires colleges to provide space on campus for students to accommodate faith-based or religious practices. Montgomery College has had serenity spaces on campuses for some time.

What is new

The law requires a grievance procedure to report noncompliance with the law.

Proposed changes

The changes in the draft (starting at line 282) create a process to report noncompliance, and, more importantly, clarify how students should request an accommodation, how a faculty member should consider the request, and add an appeal process for students if their request is denied. Please note that there are several other minor changes (at lines 87, 206, 226, 252, 269, and 276).