Policies and Procedures
Policies at Montgomery College are adopted by the Board of Trustees and serve as statements of principle to inform decision-making and the conduct of College activities.
Procedures are issued by the College President and set forth action steps required to carry out a Board policy and/or a standard method for implementing actions.
Our official policies and procedures are segmented out into seven chapters.
Policies and Procedures Chapters
All documents are in PDF format, unless otherwise noted.
Microsoft Word versions of these documents can be found on the Policies and Procedures Modification Page (MyMC Login Required).
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 11001 | Board of Trustees Bylaws (PDF,  ) |
Policy | 12 | 06/22/22 |
| 11002 | Political Activity (PDF, ) |
Policy | 1 | 12/10/01 |
| 11003 | Labor Relations (PDF, ) |
Policy | 1 | 12/13/10 |
| 11004 | Governance (PDF, ) |
Policy | 1 | 12/13/10 |
| 11005 | Formulation and Issuance of College Policies and Procedures (PDF, ) |
Policy Procedure |
1 2 |
06/18/12 01/22/19 |
| 11006 | Presidential Transition and Succession (PDF, ) |
Policy | 1 | 05/18/20 |
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 21000 | College Mission, Vision, and Core Values (PDF, ) |
Policy | 4 | 02/22/21 |
| 21001 | College Name (PDF, ) |
Policy | 2 | 01/29/20 |
| 21002 | Corporate Seal of the College (PDF, ) |
Policy Procedure |
1 4 |
04/22/69 11/18/02 |
| 24002 | Organization Functions (PDF, ) |
Procedure | 3 | 11/18/02 |
| 24101 | President (PDF, ) |
Policy | 2 | 04/12/84 |
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 31000 | Code of Ethics and Employee Conduct (PDF, ) |
Policy Procedure |
1 2 |
06/19/17 06/18/19 |
| 31001 | Sexual Misconduct (PDF, ) |
Policy Procedure |
5 6 |
06/22/20 09/07/21 |
| 31002 | Hate/Violence Activity (PDF, ) |
Policy Procedure |
5 6 |
02/25/13 02/23/15 |
| 31003 | Conflict of Interest (PDF, ) |
Policy Procedure |
1 8 |
09/21/87 12/07/20 |
| 31004 |
Political Activity (PDF, ) |
Policy Procedure |
1 1 |
09/21/87 09/21/87 |
| 31005 | Drug and Alcohol Abuse Prevention (PDF, ) |
Policy Procedure |
1 3 |
05/15/89 02/13/18 |
| 31006 | EEO and Non-Discrimination (PDF, ) |
Policy Procedure |
9 5 |
12/12/16 03/27/18 |
| 31007 | Affirmative Action (PDF, ) |
Policy |
5 | 02/25/13 |
| 31009 | Employee Indebtedness (PDF, ) |
Policy Procedure |
2 3 |
05/16/16 05/18/16 |
|
31011 |
Prevention of Bullying and Workplace Violence (PDF, ) |
Policy Procedure |
2 3 |
11/13/17 04/19/19 |
| 31101 | Employee Privileges (PDF, ) |
Policy Procedure |
3 1 |
04/18/16 09/21/87 |
| 31102 |
Employee Responsibilities (PDF, ) |
Policy Procedure |
1 1 |
09/21/87 09/21/87 |
| 31104 | Political Activity - President; Designated College Officials (PDF, ) |
Policy | 1 | 12/10/01 |
| 31105 | Medical Examinations and Fitness for Duty (PDF, ) |
Policy Procedure |
1 4 |
01/24/18 02/13/18 |
| 31106 | Consensual Relationships (PDF, ) |
Policy Procedure |
2 1 |
02/25/13 01/26/04 |
| 32100 | Allocation, Recruitment, and Appointment of Regular Employees and Temporary with Benefits
Employees (PDF, ) |
Policy Procedure |
1 1 |
01/27/21 02/02/21 |
| 32101 |
Employment Practices (PDF, ) |
Policy Procedure |
7 5 |
02/23/15 02/23/15 |
| 32103 | Allocation, Recruitment, Employment and Advancement of Part-Time Faculty (PDF, ) |
Policy Procedure |
6 6 |
11/15/21 11/16/21 |
| 32106 | Employment of Individuals with Disabilities (PDF, ) |
Policy Procedure |
3 4 |
11/13/17 11/27/17 |
| 32201 | Inclusive Excellence Faculty Internship Program (PDF, ) |
Policy Procedure |
2 2 |
12/12/22 12/12/22 |
| 32202 | Temporary Adjunct Faculty Positions (PDF, ) |
Policy | 1 | 09/21/87 |
| 32203 | Academic Rank (PDF, ) |
Policy Procedure |
2 5 |
06/19/00 08/24/10 |
| 32204 | Distinguished Visiting Professor (PDF, ) |
Policy Procedure |
1 2 |
09/21/87 09/27/90 |
| 32205 | Minimum Educational Requirements for Faculty (PDF, ) |
Policy Procedure |
1 4 |
09/21/87 06/25/96 |
| 32206 | Faculty Workload (PDF, ) |
Procedure | 7 | 09/02/10 |
| 32207 | Nomination, Recruitment, and Appointment of Department Chairs (PDF, ) |
Procedure | 1 | 06/10/20 |
| 32302 | Trainee Status for Support and Associate Staff Appointments (PDF, ) |
Procedure | 2 | 09/27/90 |
| 32303 | Administrative Staff Internships (PDF, ) |
Procedure | 2 | 09/27/90 |
| 32305 | Working Hours for Staff Employees (PDF, ) |
Procedure | 5 | 06/24/13 |
| 32306 | Wearing of Uniforms (PDF, ) |
Procedure | 1 | 09/21/87 |
| 32500 | Flexible Work Arrangements (PDF, ) |
Policy Procedure |
4 6 |
10/19/20 12/07/20 |
| 33001 | Staff Classification Systems and Position Descriptions (PDF, ) |
Policy Procedure |
2 6 |
04/24/18 04/28/18 |
| 33002 | Establishment and Management of Positions (PDF, ) |
Policy Procedure |
2 1 |
04/24/18 04/28/18 |
| 33004 | Probationary and Regular Status for Staff Employees (PDF, ) |
Policy Procedure |
2 5 |
05/15/17 05/31/17 |
| 34001 | Changes in Employee Status (PDF, ) |
Policy Procedure |
2 10 |
06/25/18 06/28/18 |
| 34002 | Disciplinary Action and Suspension (PDF, ) |
Policy Procedure |
1 7 |
09/21/87 04/19/19 |
| 34003 | Discharge of Administrators and Staff (PDF, ) |
Policy Procedure |
2 5 |
04/08/19 04/19/19 |
| 34004 | Non-Renewal of Administrative Appointment (PDF, ) |
Policy Procedure |
3 4 |
04/28/14 04/17/17 |
| 34005 | Resignation and Retirement (PDF, ) |
Policy Procedure |
2 6 |
05/15/17 05/31/17 |
| 34101 | Grievance Process for Non-Bargaining Staff (PDF, ) |
Policy Procedure |
2 5 |
04/08/19 04/19/19 |
| 35001 | Compensation Programs (PDF, ) |
Policy Procedure |
8 23 |
06/17/19 07/01/21 |
| 35002 | Faculty/Staff Assistance Program (PDF, ) |
Policy Procedure |
2 1 |
05/18/09 10/01/12 |
| 35003 | Leave Program (PDF, ) |
Policy Procedure |
1 16 |
09/21/87 09/16/20 |
| 35004 | Wellness Activities Program (PDF, ) |
Policy Procedure |
3 1 |
06/20/11 07/01/94 |
| 36001 | Performance Evaluation and Employee Development (PDF, ) |
Policy Procedure |
1 20 |
09/21/87 12/20/12 |
| 37001 | Personnel Files (PDF, ) |
Policy Procedure |
1 3 |
09/21/87 08/24/10 |
| 38001 | Recognition Awards (PDF, ) |
Policy Procedure |
8 16 |
01/29/20 10/07/20 |
| 38002 | Honorary Degrees (PDF, ) |
Policy Procedure |
4 3 |
12/14/15 02/09/16 |
| 39001 | College Ombuds (PDF, ) |
Policy Procedure |
2 1 |
06/25/18 03/07/16 |
| 39002 | Volunteers and Interns (PDF, ) |
Policy Procedure |
2 2 |
12/10/18 01/22/19 |
|
39003 |
Protection Against Retaliation (PDF, ) |
Policy Procedure |
2 2 |
06/17/19 10/17/19 |
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 41000 | Student Success (PDF, ) |
Policy Procedure |
1 1 |
06/15/15 06/29/15 |
| 41001 | Admission to Montgomery College (PDF, ) |
Policy Procedure |
6 21 |
05/16/16 08/21/21 |
| 41002 | Equal Education Opportunity and Non-Discrimination Policy (PDF, ) |
Policy Procedure |
8 4 |
02/25/13 02/13/18 |
| 41003 | Student Cumulative Records (PDF, ) |
Policy Procedure |
3 10 |
10/17/16 02/25/22 |
| 41004 | Student Health and Safety (PDF, ) |
Policy Procedure |
1 1 |
12/17/84 12/17/84 |
| 41005 | Presidential Academic Excellence Award (PDF, ) s |
Policy Procedure |
2 8 |
03/21/22 02/09/22 |
| 41006 | Board of Trustees Academic Excellence Award (PDF, ) |
Policy Procedure |
2 3 |
02/21/22 02/25/22 |
| 41007 | Board of Trustees Apprenticeship Academic Excellence Award (PDF, ) |
Policy Procedure |
2 3 |
02/21/22 02/25/22 |
| 42001 | Student Code of Conduct (PDF, ) |
Policy Procedure |
1 7 |
05/20/85 07/02/18 |
| 42002 | Campus Behavioral Intervention Teams (PDF, ) |
Policy Procedure |
1 1 |
02/22/16 03/07/16 |
| 42003 | Student Social Media Privacy Protection (PDF, ) |
Policy | 1 | 01/23/17 |
| 43001 | Student Financial Aid (PDF, ) |
Policy Procedure |
2 4 |
03/21/16 08/21/21 |
| 43002 | Board of Trustees Student Grants and Scholarships (PDF, ) |
Policy Procedure |
5 3 |
03/21/16 06/22/21 |
| 43003 | Tuition Waiver for Non-Employees of the College (PDF, ) |
Policy Procedure |
10 11 |
09/23/19 09/07/21 |
| 44002 | Student Life Contracts (PDF, ) |
Procedure | 3 | 08/20/10 |
| 45001 | Tuition, Fees, and Refunds (PDF, ) |
Policy Procedure |
10 8 |
11/12/18 06/10/20 |
| 45002 | Tuition and Fees Installment Program (PDF, ) |
Policy | 3 | 03/18/02 |
| 45003 | Tuition and Fees; State Aid (PDF, ) |
Policy Procedure |
11 5 |
03/23/15 06/15/22 |
| 45004 | Student Indebtedness (PDF, ) |
Policy Procedure |
2 6 |
12/12/16 07/30/19 |
| 45005 | Student Concerns About Athletic Programs and Activities (PDF, ) |
Policy Procedure |
2 2 |
09/23/19 12/02/20 |
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 51001 | Philosophy, Purposes, and Program Commitments (PDF, ) |
Policy | 1 | 06/26/78 |
| 51002 | Master Plan for Educational Programs and Services (PDF, ) |
Policy Procedure |
2 1 |
01/18/78 02/26/80 |
| 51003 | College Out-of-County Instruction (PDF, ) |
Policy Procedure |
3 5 |
01/08/03 01/08/03 |
| 51004 | College Out-of-County, Non-Instruction Related Activities (PDF, ) |
Policy Procedure |
3 2 |
01/08/03 01/08/03 |
| 51005 | Field Trips (PDF, ) |
Policy Procedure |
1 3 |
01/24/18 02/12/18 |
| 52001 | Curriculum and Course Proposals (PDF, ) |
Procedure | 11 | 05/27/20 |
| 52002 | Exploratory Courses (PDF, ) |
Policy Procedure |
1 5 |
02/20/84 10/05/12 |
| 52003 | Honors Program (PDF, ) |
Procedure | 2 | 10/13/94 |
| 52004 | Advisory Committees for Career Curricula Areas (PDF, ) |
Policy Procedure |
3 4 |
11/13/17 11/27/17 |
| 53001 | Academic Regulations and Standards (PDF, )
|
Procedure | 13 | 02/24/16 |
| 54001 | Workforce Development and Continuing Education Program (PDF, ) |
Policy Procedure |
3 5 |
05/16/16 05/18/16 |
| 58001 | College Calendar (PDF, ) |
Policy Procedure |
5 10 |
06/10/13 12/13/21 |
| 58002 | Assessment Testing and Appropriate Course Placement (PDF, ) |
Policy Procedure |
4 14 |
05/16/16 06/17/16 |
| 58003 | Academic Freedom (PDF, ) |
Policy | 1 | 06/26/78 |
| 58004 | Commencement Exercises (PDF, ) |
Policy Procedure |
3 4 |
04/27/15 04/27/15 |
| 58005 | Closing of the College (PDF, ) |
Procedure |
11 | 06/28/18 |
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 61001 | Fiscal Control (PDF, ) |
Policy Procedure |
11 12 |
09/23/13 09/23/13 |
| 61002 | Revolving Funds (PDF, ) |
Policy |
2 | 09/19/88 |
| 61003 | Bank Services (PDF, ) |
Policy Procedure |
1 3 |
01/21/85 08/20/10 |
| 61004 | College Investment Program (PDF, ) |
Policy Procedure |
7 3 |
06/18/12 04/19/13 |
| 61005 | Internal Audit (PDF, ) |
Policy Procedure |
3 9 |
05/15/17 05/31/17 |
| 61006 | Fixed Asset Management (PDF, ) |
Policy | 1 | 05/15/06 |
| 61007 | Intangible Asset Management (PDF, ) |
Policy Procedure |
1 1 |
03/19/12 03/19/12 |
| 61008 |
Reporting Suspected Acts of Wrongdoing (PDF, ) |
Policy Procedure |
3 4 |
06/17/19 06/15/22 |
| 61009 | Tax-Exempt Bond Compliance (PDF, ) |
Policy Procedure |
1 1 |
10/20/14 07/18/16 |
| 62001 | Auxiliary Services (PDF, ) |
Policy Procedure |
3 3 |
06/16/03 06/16/03 |
| 62003 | Public Information, Communications, and Marketing (PDF, ) |
Policy Procedure |
3 5 |
12/12/16 10/11/18 |
| 62004 | Crowdfunding (PDF, ) |
Policy Procedure |
1 1 |
05/16/16 05/18/16 |
| 63001 | Procurement, Consultant Services, and Contracts (PDF, ) |
Policy Procedure |
18 21 |
01/29/20 06/22/21 |
| 64001 | External Audit (PDF, ) |
Policy Procedure |
7 6 |
02/25/14 02/25/14 |
| 64002 | Professional Liability (PDF, ) |
Policy Procedure |
1 2 |
11/27/80 07/12/97 |
| 64003 | Worker's Compensation (PDF, ) |
Procedure |
1 | 04/26/85 |
| 65001 | Reimbursement for Travel and Related Expenditures (PDF, ) |
Policy Procedure |
2 7 |
06/19/17 08/20/10 |
| 66001 | Acceptable Use of Information Technology (PDF, ) |
Policy Procedure |
3 5 |
04/28/14 12/1/21 |
| 66002 | Confidential Data Management and Security (PDF, ) |
Policy Procedure |
2 2 |
02/21/22 02/25/22 |
| 66003 | Identity Theft Prevention Program (PDF, ) |
Policy Procedure |
1 1 |
01/25/13 01/25/13 |
| 66004 | Information and Communication Technology Accessibility (PDF, ) |
Policy Procedure |
2 2 |
04/19/21 04/20/21 |
| 66005 | Data Asset Management and Security (PDF, ) |
Policy Procedure |
1 1 |
02/21/22 02/25/22 |
| 67001 | Maintenance of Undesignated Reserve Fund Balance (PDF, ) |
Policy Procedure |
2 2 |
10/17/16 10/18/16 |
| 68001 | Intellectual Property (PDF, ) |
Policy Procedure |
1 3 |
10/15/01 04/19/19 |
| 68003 | Gifts Acceptable to Montgomery College (PDF, ) |
Policy Procedure |
2 4 |
12/14/15 02/09/16 |
| 68004 | Inspection of Public Records (PDF, ) |
Policy Procedure |
4 2 |
05/15/17 05/31/17 |
|
68005 |
Research Misconduct (PDF, ) |
Policy Procedure |
2 2 |
09/22/14 08/14/14 |
| 68101 | Use of Copyrighted Materials (PDF, ) |
Policy Procedure |
2 1 |
12/12/16 12/13/16 |
| 69001 | Corporate Sponsorships (PDF, ) |
Policy Procedure |
1 1 |
01/24/18 02/13/18 |
| Number | Title | Type | Modification | Last Modified |
|---|---|---|---|---|
| 71001 | Space Planning and Utilization (PDF, ) |
Policy Procedure |
2
3 |
09/24/01
08/13/10 |
| 72001 | Construction Projects (PDF, ) |
Policy Procedure |
2
3 |
12/10/01
08/13/10 |
| 73001 | Leasing of Facilities (PDF, ) |
Policy Procedure |
2
3 |
09/24/01
08/13/10 |
| 74001 | Naming Campuses, Facilities, Buildings, Rooms, and Institutes (PDF, ) |
Policy Procedure |
4
4 |
04/27/15
04/27/15 |
| 75001 | Use of Facilities (PDF, ) |
Policy Procedure |
2
4 |
09/21/15
03/17/16 |
| 75003 | Restrictions on Smoking, Tobacco, and Sale of Tobacco Products (PDF, ) |
Policy Procedure |
3 3 |
06/16/15
06/16/15 |
| 75004 | Freedom of Expression (PDF, ) |
Policy Procedure |
2
4 |
01/23/17
01/26/17 |
| 75005 | Protection of Minors (PDF, ) |
Policy Procedure |
1 6 |
04/28/14 10/18/19 |
| 75006 | Drone/Unmanned Aerial Vehicle Use (PDF, ) |
Policy | 1 | 01/23/17 |
| 76001 | Vehicle Registration and Parking (PDF, ) |
Policy Procedure |
5 6 |
10/20/15
04/19/19 |
| 77001 | Public Safety (PDF, ) |
Policy Procedure |
3 7 |
04/08/19
04/09/19 |
| 77002 | Prohibition of Weapons on Campus (PDF, ) |
Policy Procedure |
2 2 |
05/13/19 05/14/19 |
| 78001 | Acquisition, Sale, and Disposal of College Real Property (PDF, ) |
Policy Procedure |
1
2 |
10/17/16
10/18/16 |
| 79001 | Use of College-Owned Vehicles (PDF, ) |
Policy Procedure |
2
4
|
12/13/10
12/13/16
|
Recently Approved/Updated Policies and Procedures
June 15, 2022
The President has approved modifications to the following procedures:
- 45003CP-Tuition and Fees; State Aid
- 61008CP-Reporting Suspected Acts of Wrongdoing
March 21, 2022
The Board of Trustees has approved modifications to the following policies:
- 41003-Student Cumulative Records
- 41005-Presidential Scholar Award
February 25, 2022
The President has approved modifications to the following procedures:
- 41003CP-Student Cumulative Records
- 41005CP-Presidential Scholar Award
- 41006CP-Board of Trustees Academic Excellence Award
- 41007CP-Board of Trustees Apprenticeship Academic Excellence Award
- 66002CP-Confidential Data Management and Security
The President has approved a new procedure:
- 66005CP-Data Asset Management
February 21, 2022
The Board of Trustees has adopted a new policy:
- 66005-Data Asset Management
The Board of Trustees has approved modifications to the following policies:
- 41006-Board of Trustees Academic Excellence Award
- 41007-Board of Trustees Apprenticeship Academic Excellence Award
- 66002-Confidential Data Management and Security
November 16, 2021
The President has approved modifications to the following procedure:
- 32103CP-Allocation, Recruitment, Employment, and Advancement of Part-Time Faculty
November 15, 2021
The Board of Trustees has approved modifications to the following policy:
- 32103-Allocation, Recruitment, Employment, and Advancement of Part-Time Faculty
November 3, 2021
The President has approved modifications to the following academic regulations:
- AR 4.3 - On-Time Registration
- AR 4.6 - Change of Schedule
September 7, 2021
The President has approved modifications to the following procedures:
- 31001CP-Sexual Misconduct
- 43003CP-Tuition Waiver for Non-Employees of the College
September 6, 2021
The Board of Trustees approved modifications to the following policy:
- 11001-Board of Trustees Bylaws
August 21, 2021
The President has approved modifications to the following procedures:
- 41001CP-Admission to Montgomery College
- 43001CP-Student Financial Aid
July 1, 2021
The President has approved modifications to the following academic regulations:
- AR 6.7 - Grade Point Averages
- AR 6.8 - Honors - Deans List Eligibility
- AR 7 - Academic Standing
All approved Policy and Procedure modifications for the fiscal year can be found in
the July 2021 - Current Modifications (PDF, ) document. Archived Policy and Procedure modifications can be found below.
Here you can find up to 5 years of archived modifications
- July 2021 - Current Modifications (PDF, )
- July 2020 - June 2021 Modifications (PDF, )
- July 2019 - June 2020 Modifications (PDF, )
- July 2018 - June 2019 Modifications (PDF, )
- July 2017 - June 2018 Modifications (PDF, )
- July 2016 - June 2017 Modifications (PDF, )
Policy and Procedure Modifications Feedback and Public Comment
As part of the ongoing improvements to the Policies and Procedures review process,
this section has been created to provide an opportunity for the College community
to review and comment, where appropriate, on modifications that have been proposed
to College Policies and Procedures. All policy and procedure modifications are reviewed according to a process determined by the President and outlined in 11005 Formulation and Issuance of College Policies and Procedures (PDF, ) . The review process will generally include a senior administrative leadership review
and a period for feedback by affected stakeholders and units. Please note that not
all policy and procedure modifications are subject to public comment as some urgently
needed proposals may have an expedited review prior to presidential approval. This
page will be updated as new policy and/or procedure modifications are proposed.
Current Public Comments
There are currently five (5) items open for public comment.
Proposed Modification: The proposed changes clarify processes (such as the appeal process) and add a process to address sexual misconduct not encompassed under Title IX jurisdiction.
A copy of the modifications can be found here. (PDF, )
Public comments will be accepted until February 24, 2023.
Proposed Modification: The proposed language clarifies eligibility for an honorary award for currently sitting members of certain bodies.
A copy of the modifications can be found here. (PDF, )
Public comments will be accepted until February 24, 2023.
Proposed Modification: The proposed modification adds definitions of "sociological data," which can be considered when the College receives a request for public records. Requests can be denied if the record contains such data, which must be defined.
A copy of the modifications can be found here. (PDF, )
Public comments will be accepted until February 24, 2023.
Proposed Modification: The proposed modification would change the naming process so that naming or re-naming a building based on function would not require approval by the Board of Trustees.
A copy of the modifications can be found here. (PDF, )
Public comments will be accepted until February 24, 2023.
Proposed Modification: The proposed modifications include clarifying definitions and adding language concerning public events and College-sponsored events.
A copy of the modifications can be found here. (PDF, )
Public comments will be accepted until February 24, 2023.