Policies and Procedures | Montgomery College, Maryland

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Policies and Procedures

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Policies at Montgomery College are adopted by the Board of Trustees and serve as statements of principle to inform decision-making and the conduct of College activities.

Procedures are issued by the College President and set forth action steps required to carry out a Board policy and/or a standard method for implementing actions.

Our official policies and procedures are segmented out into seven chapters.

Policies and Procedures Chapters

All documents are in PDF format, unless otherwise noted.

Microsoft Word versions of these documents can be found on the Policies and Procedures Modification Page (MyMC Login Required).

Chapter I - Board of Trustees

Chapter 1 - Board of Trustees
Number	Title	Type	Modification	Last Modified
11001	Board of Trustees Bylaws (PDF, )	Policy	11	05/15/17
11002	Political Activity (PDF, )	Policy	1	12/10/01
11003	Labor Relations (PDF, )	Policy	1	12/13/10
11004	Governance (PDF, )	Policy	1	12/13/10
11005	Formulation and Issuance of College Policies and Procedures (PDF, )	Policy Procedure	1 2	06/18/12 01/22/19
11006	Presidential Transition and Succession (PDF, )	Policy	1	05/18/20

Chapter II - Organization

Chapter 2 - Organization
Number	Title	Type	Modification	Last Modified
21000	College Mission, Vision, and Core Values (PDF, )	Policy	4	02/22/21
21001	College Name (PDF, )	Policy	2	01/29/20
21002	Corporate Seal of the College (PDF, )	Policy Procedure	1 4	04/22/69 11/18/02
24002	Organization Functions (PDF, )	Procedure	3	11/18/02
24101	President (PDF, )	Policy	2	04/12/84

Chapter III - Personnel

Chapter 3 - Personnel
Number	Title	Type	Modification	Last Modified
31000	Code of Ethics and Employee Conduct (PDF, )	Policy Procedure	1 2	06/19/17 06/18/19
31001	Sexual Misconduct (PDF, )	Policy Procedure	5 5	06/22/20 06/24/20
31002	Hate/Violence Activity (PDF, )	Policy Procedure	5 6	02/25/13 02/23/15
31003	Conflict of Interest (PDF, )	Policy Procedure	1 8	09/21/87 12/07/20
31004	Political Activity (PDF, )	Policy Procedure	1 1	09/21/87 09/21/87
31005	Drug and Alcohol Abuse Prevention (PDF, )	Policy Procedure	1 3	05/15/89 02/13/18
31006	EEO and Non-Discrimination (PDF, )	Policy Procedure	9 5	12/12/16 03/27/18
31007	Affirmative Action (PDF, )	Policy	5	02/25/13
31009	Employee Indebtedness (PDF, )	Policy Procedure	2 3	05/16/16 05/18/16
31011	Prevention of Bullying and Workplace Violence (PDF, )	Policy Procedure	2 3	11/13/17 04/19/19
31101	Employee Privileges (PDF, )	Policy Procedure	3 1	04/18/16 09/21/87
31102	Employee Responsibilities (PDF, )	Policy Procedure	1 1	09/21/87 09/21/87
31104	Political Activity - President; Designated College Officials (PDF, )	Policy	1	12/10/01
31105	Medical Examinations and Fitness for Duty (PDF, )	Policy Procedure	1 4	01/24/18 02/13/18
31106	Consensual Relationships (PDF, )	Policy Procedure	2 1	02/25/13 01/26/04
32100	Allocation, Recruitment, and Appointment of Regular Employees and Temporary with Benefits Employees (PDF, )	Policy Procedure	1 1	01/27/21 02/02/21
32101	Employment Practices (PDF, )	Policy Procedure	7 5	02/23/15 02/23/15
32103	Allocation, Recruitment, Employment and Salary Placement and Advancement of Part-Time Faculty (PDF, )	Policy Procedure	4 5	09/27/10 02/25/11
32106	Employment of Individuals with Disabilities (PDF, )	Policy Procedure	3 4	11/13/17 11/27/17
32201	Minority Faculty Internship Program (PDF, )	Policy Procedure	1 1	09/21/87 09/21/87
32202	Temporary Adjunct Faculty Positions (PDF, )	Policy	1	09/21/87
32203	Academic Rank (PDF, )	Policy Procedure	2 5	06/19/00 08/24/10
32204	Distinguished Visiting Professor (PDF, )	Policy Procedure	1 2	09/21/87 09/27/90
32205	Minimum Educational Requirements for Faculty (PDF, )	Policy Procedure	1 4	09/21/87 06/25/96
32206	Faculty Workload (PDF, )	Procedure	7	09/02/10
32207	Nomination, Recruitment, and Appointment of Department Chairs (PDF, )	Procedure	1	06/10/20
32302	Trainee Status for Support and Associate Staff Appointments (PDF, )	Procedure	2	09/27/90
32303	Administrative Staff Internships (PDF, )	Procedure	2	09/27/90
32305	Working Hours for Staff Employees (PDF, )	Procedure	5	06/24/13
32306	Wearing of Uniforms (PDF, )	Procedure	1	09/21/87
32500	Flexible Work Arrangements (PDF, )	Policy Procedure	4 6	10/19/20 12/07/20
33001	Staff Classification Systems and Position Descriptions (PDF, )	Policy Procedure	2 6	04/24/18 04/28/18
33002	Establishment and Management of Positions (PDF, )	Policy Procedure	2 1	04/24/18 04/28/18
33004	Probationary and Regular Status for Staff Employees (PDF, )	Policy Procedure	2 5	05/15/17 05/31/17
34001	Changes in Employee Status (PDF, )	Policy Procedure	2 10	06/25/18 06/28/18
34002	Disciplinary Action and Suspension (PDF, )	Policy Procedure	1 7	09/21/87 04/19/19
34003	Discharge of Administrators and Staff (PDF, )	Policy Procedure	2 5	04/08/19 04/19/19
34004	Non-Renewal of Administrative Appointment (PDF, )	Policy Procedure	3 4	04/28/14 04/17/17
34005	Resignation and Retirement (PDF, )	Policy Procedure	2 6	05/15/17 05/31/17
34101	Grievance Process for Non-Bargaining Staff (PDF, )	Policy Procedure	2 5	04/08/19 04/19/19
35001	Compensation Programs (PDF, )	Policy Procedure	8 22	06/17/19 06/24/13
35002	Faculty/Staff Assistance Program (PDF, )	Policy Procedure	2 1	05/18/09 10/01/12
35003	Leave Program (PDF, )	Policy Procedure	1 16	09/21/87 09/16/20
35004	Wellness Activities Program (PDF, )	Policy Procedure	3 1	06/20/11 07/01/94
36001	Performance Evaluation and Employee Development (PDF, )	Policy Procedure	1 20	09/21/87 12/20/12
37001	Personnel Files (PDF, )	Policy Procedure	1 3	09/21/87 08/24/10
38001	Recognition Awards (PDF, )	Policy Procedure	8 16	01/29/20 10/07/20
38002	Honorary Degrees (PDF, )	Policy Procedure	4 3	12/14/15 02/09/16
39001	College Ombuds (PDF, )	Policy Procedure	2 1	06/25/18 03/07/16
39002	Volunteers and Interns (PDF, )	Policy Procedure	2 2	12/10/18 01/22/19
39003	Protection Against Retaliation (PDF, )	Policy Procedure	2 2	06/17/19 10/17/19

Chapter IV - Student Affairs

Chapter 4 - Student Affairs
Number	Title	Type	Modification	Last Modified
41000	Student Success (PDF, )	Policy Procedure	1 1	06/15/15 06/29/15
41001	Admission to Montgomery College (PDF, )	Policy Procedure	6 20	05/16/16 06/17/16
41002	Equal Education Opportunity and Non-Discrimination Policy (PDF, )	Policy Procedure	8 4	02/25/13 02/13/18
41003	Student Cumulative Records (PDF, )	Policy Procedure	3 9	10/17/16 06/18/19
41004	Student Health and Safety (PDF, )	Policy Procedure	1 1	12/17/84 12/17/84
41005	Presidential Scholar (PDF, ) s	Policy Procedure	1 7	09/22/81 07/15/02
41006	Board of Trustees Scholar Award (PDF, )	Policy Procedure	1 2	04/19/93 07/15/02
41007	Board of Trustees Apprenticeship Scholar Award (PDF, )	Policy Procedure	1 2	04/28/97 07/15/02
42001	Student Code of Conduct (PDF, )	Policy Procedure	1 7	05/20/85 07/02/18
42002	Campus Behavioral Intervention Teams (PDF, )	Policy Procedure	1 1	02/22/16 03/07/16
42003	Student Social Media Privacy Protection (PDF, )	Policy	1	01/23/17
43001	Student Financial Aid (PDF, )	Policy Procedure	2 3	03/21/16 03/23/16
43002	Board of Trustees Student Grants and Scholarships (PDF, )	Policy Procedure	5 2	03/21/16 10/07/20
43003	Tuition Waiver for Non-Employees of the College (PDF, )	Policy Procedure	10 10	09/23/19 10/11/19
44002	Student Life Contracts (PDF, )	Procedure	3	08/20/10
45001	Tuition, Fees, and Refunds (PDF, )	Policy Procedure	10 8	11/12/18 06/10/20
45002	Tuition and Fees Installment Program (PDF, )	Policy	3	03/18/02
45003	Tuition and Fees Rates; State Aid (PDF, )	Policy Procedure	11 5	03/23/15 06/10/20
45004	Student Indebtedness (PDF, )	Policy Procedure	2 6	12/12/16 07/30/19
45005	Student Concerns About Athletic Programs and Activities (PDF, )	Policy Procedure	2 2	09/23/19 12/02/20

Chapter V - Educational Program

Chapter 5 - Educational Program
Number	Title	Type	Modification	Last Modified
51001	Philosophy, Purposes, and Program Commitments (PDF, )	Policy	1	06/26/78
51002	Master Plan for Educational Programs and Services (PDF, )	Policy Procedure	2 1	01/18/78 02/26/80
51003	College Out-of-County Instruction (PDF, )	Policy Procedure	3 5	01/08/03 01/08/03
51004	College Out-of-County, Non-Instruction Related Activities (PDF, )	Policy Procedure	3 2	01/08/03 01/08/03
51005	Field Trips (PDF, )	Policy Procedure	1 3	01/24/18 02/12/18
52001	Curriculum and Course Proposals (PDF, )	Procedure	11	05/27/20
52002	Exploratory Courses (PDF, )	Policy Procedure	1 5	02/20/84 10/05/12
52003	Honors Program (PDF, )	Procedure	2	10/13/94
52004	Advisory Committees for Career Curricula Areas (PDF, )	Policy Procedure	3 4	11/13/17 11/27/17
53001	Academic Regulations and Standards (PDF, ) Academic_Regulations AY 2020-2021 (PDF, )	Procedure	13	02/24/16
54001	Workforce Development and Continuing Education Program (PDF, )	Policy Procedure	3 5	05/16/16 05/18/16
58001	College Calendar (PDF, )	Policy Procedure	5 9	06/10/13 06/10/13
58002	Assessment Testing and Appropriate Course Placement (PDF, )	Policy Procedure	4 14	05/16/16 06/17/16
58003	Academic Freedom (PDF, )	Policy	1	06/26/78
58004	Commencement Exercises (PDF, )	Policy Procedure	3 4	04/27/15 04/27/15
58005	Closing of the College (PDF, )	Procedure	11	06/28/18

Chapter VI - Fiscal and Administrative Affairs

Chapter 6 - Fiscal and Administrative Affairs
Number	Title	Type	Modification	Last Modified
61001	Fiscal Control (PDF, )	Policy Procedure	11 12	09/23/13 09/23/13
61002	Revolving Funds (PDF, )	Policy	2	09/19/88
61003	Bank Services (PDF, )	Policy Procedure	1 3	01/21/85 08/20/10
61004	College Investment Program (PDF, )	Policy Procedure	7 3	06/18/12 04/19/13
61005	Internal Audit (PDF, )	Policy Procedure	3 9	05/15/17 05/31/17
61006	Fixed Asset Management (PDF, )	Policy	1	05/15/06
61007	Intangible Asset Management (PDF, )	Policy Procedure	1 1	03/19/12 03/19/12
61008	Reporting Suspected Acts of Wrongdoing (PDF, )	Policy Procedure	3 6	06/17/19 10/11/19
61009	Tax-Exempt Bond Compliance (PDF, )	Policy Procedure	1 1	10/20/14 07/18/16
62001	Auxiliary Services (PDF, )	Policy Procedure	3 3	06/16/03 06/16/03
62003	Public Information, Communications, and Marketing (PDF, )	Policy Procedure	3 5	12/12/16 10/11/18
62004	Crowdfunding (PDF, )	Policy Procedure	1 1	05/16/16 05/18/16
63001	Procurement, Consultant Services, and Contracts (PDF, )	Policy Procedure	18 20	01/29/20 01/31/20
64001	External Audit (PDF, )	Policy Procedure	7 6	02/25/14 02/25/14
64002	Professional Liability (PDF, )	Policy Procedure	1 2	11/27/80 07/12/97
64003	Worker's Compensation (PDF, )	Procedure	1	04/26/85
65001	Reimbursement for Travel and Related Expenditures (PDF, )	Policy Procedure	2 7	06/19/17 08/20/10
66001	Acceptable Use of Information Technology (PDF, )	Policy Procedure	3 4	04/28/14 04/28/14
66002	Confidential Data Management and Security (PDF, )	Policy Procedure	1 1	06/18/12 11/27/17
66003	Identity Theft Prevention Program (PDF, )	Policy Procedure	1 1	01/25/13 01/25/13
66004	Electronic Information Technology Accessibility (PDF, )	Policy Procedure	1 1	05/16/16 05/18/16
67001	Maintenance of Undesignated Reserve Fund Balance (PDF, )	Policy Procedure	2 2	10/17/16 10/18/16
68001	Intellectual Property (PDF, )	Policy Procedure	1 3	10/15/01 04/19/19
68003	Gifts Acceptable to Montgomery College (PDF, )	Policy Procedure	2 4	12/14/15 02/09/16
68004	Inspection of Public Records (PDF, )	Policy Procedure	4 2	05/15/17 05/31/17
68005	Research Misconduct (PDF, )	Policy Procedure	2 2	09/22/14 08/14/14
68101	Use of Copyrighted Materials (PDF, )	Policy Procedure	2 1	12/12/16 12/13/16
69001	Corporate Sponsorships (PDF, )	Policy Procedure	1 1	01/24/18 02/13/18

Chapter VII - Facilities

Chapter 7 - Facilities
Number	Title	Type	Modification	Last Modified
71001	Space Planning and Utilization (PDF, )	Policy Procedure	2 3	09/24/01 08/13/10
72001	Construction Projects (PDF, )	Policy Procedure	2 3	12/10/01 08/13/10
73001	Leasing of Facilities (PDF, )	Policy Procedure	2 3	09/24/01 08/13/10
74001	Naming Campuses, Facilities, Buildings, Rooms, and Institutes (PDF, )	Policy Procedure	4 4	04/27/15 04/27/15
75001	Use of Facilities (PDF, )	Policy Procedure	2 4	09/21/15 03/17/16
75003	Restrictions on Smoking, Tobacco, and Sale of Tobacco Products (PDF, )	Policy Procedure	3 3	06/16/15 06/16/15
75004	Freedom of Expression (PDF, )	Policy Procedure	2 4	01/23/17 01/26/17
75005	Protection of Minors (PDF, )	Policy Procedure	1 6	04/28/14 10/18/19
75006	Drone/Unmanned Aerial Vehicle Use (PDF, )	Policy	1	01/23/17
76001	Vehicle Registration and Parking (PDF, )	Policy Procedure	5 6	10/20/15 04/19/19
77001	Public Safety (PDF, )	Policy Procedure	3 7	04/08/19 04/09/19
77002	Prohibition of Weapons on Campus (PDF, )	Policy Procedure	2 2	05/13/19 05/14/19
78001	Acquisition, Sale, and Disposal of College Real Property (PDF, )	Policy Procedure	1 2	10/17/16 10/18/16
79001	Use of College-Owned Vehicles (PDF, )	Policy Procedure	2 4	12/13/10 12/13/16

Recently Approved/Updated Policies and Procedures

February 22, 2021

The Board of Trustees approved modifications to the following policy:

21000-College Mission, Vision, and Core Values (previously 51000)

February 2, 2021

The President has approved modifications to the following procedures:

32100CP-Allocation, Recruitment, and Appointment of Regular Employees and Temporary with Benefits Employees (new procedure)
32012CP-Allocation, Recruitment, and Appointment of Full-Time Faculty (retired - now governed by 32100CP)
32104CP-Recrutiment and Appointment Procedures for Administrative Staff (retired - now governed by 32100CP)
32105CP-Recruitment and Appointment Procedures for Associate and Support Staff (retired - now governed by 32100CP)

January 27, 2021

The Board of Trustees has approved modifications to the following procedures:

32100-Allocation, Recruitment, and Appointment of Regular Employees and Temporary with Benefits Employees (new policy)
32102-Allocation, Recruitment, and Appointment of Full-Time Faculty (retired - now governed by 32100)

January 13, 2021

The President has approved modifications to the following Academic Regulations:

AR 2.4 General Education Requirements
AR 8.3 Requirements for Associate's Degree

December 7, 2020

The President has approved modifications to the following procedures:

31003CP-Conflict of Interest (see Response to Public Comments (PDF, ) )
32500CP-Flexible Work Arrangements

October 19, 2020

The President has approved modifications to the following procedure:

32500CP-Flexible Work Arrangements

October 19, 2020

The Board of Trustees has approved modifications to the following policy:

32500-Flexible Work Arrangements

October 7, 2020

The President has approved modifications to the following procedures:

38001CP-Recognition Awards
43002CP-Board of Trustees Student Grants and Scholarships

September 16, 2020

The President has approved modifications to the following procedure:

35003CP-Leave Program

All approved Policy and Procedure modifications for the fiscal year can be found in the July 2019 - Current Modifications document (PDF, ) . Archived Policy and Procedure modifications can be found below.

Archived Policy and Procedure Modifications

Here you can find up to 5 years of archived modifications

July 2020 - Current Modifications (PDF, )
July 2019 - June 2020 Modifications (PDF, )
July 2018 - June 2019 Modifications (PDF, )
July 2017 - June 2018 Modifications (PDF, )
July 2016 - June 2017 Modifications (PDF, )
July 2015 - June 2016 Modifications (PDF, )

Policy and Procedure Modifications Feedback and Public Comment

As part of the ongoing improvements to the Policies and Procedures review process, this section has been created to provide an opportunity for the College community to review and comment, where appropriate, on modifications that have been proposed to College Policies and Procedures. All policy and procedure modifications are reviewed according to a process determined by the President and outlined in 11005 Formulation and Issuance of College Policies and Procedures (PDF, ) . The review process will generally include a senior administrative leadership review and a period for feedback by affected stakeholders and units. Please note that not all policy and procedure modifications are subject to public comment as some urgently needed proposals may have an expedited review prior to presidential approval. This page will be updated as new policy and/or procedure modifications are proposed.

Current Public Comments

There is currently two (2) items open for public comment.

43002CP-Board of Trustees Grants and Scholarships

The College currently offers a need-based grant, called the Board of Trustees Grant, to eligible students. Students must document financial need to receive the grant. Receipt and continuation of the Board of Trustees Grant requires students to “maintain a 2.00 cumulative grade point average.” Currently, 374 students are at risk of losing their grants for the spring 2021 semester because their GPAs are below 2.00. The financial aid office does not have the authority to waive this requirement.

These modifications would substitute a determination of satisfactory academic progress, as determined by the financial aid office, for the grade point average requirement.

A copy of the modifications can be viewed here.

This item will remain open for comment until March 3, 2021.

66004/66004CP-Electronic Information Technology Accessibility

These modifications change the title and update the language to reflect current regulatory and accessibility directions.. New additions include additional policy requirements, especially related to assessment of accessibility; the addition of the Universal Design Center (UDC) and Universal Design Center (UDC) Steering group; and alignment of accessibility with procurement and professional development.

A copy of the modifications can be found here.

This item will remain open for public comment until March 29, 2021