Office of Grants and Sponsored Programs
The Grants Office assists members of the College community with finding the best possible funders, proposal development, grant management, reporting functions, and guidance at all stages of grant resource development.
We support Montgomery College’s mission of empowering students to change their lives by identifying sources of public funding for enriching the College's programs.
Here you can find out more about our work, read news stories about recent grant developments and awards, and access a range of resources for researching and completing grant requests.
What We Do
- Research grant opportunities
- Inform college community about potential relevant public funding opportunities
- Lead proposal teams to facilitate and participate in proposal development efforts
- Submit preliminary grant proposal form to Grants Review Committee (GRC) for review/approval
- Facilitate partnerships with education, business, and non-profit and community partners in support of resource development
- Liaison with Office of Business Services, Procurement, HR, IT, and other college offices
- Obtain appropriate approvals for grant submission/reporting
- Train potential and active grant project directors
- Assist in grant management
- Manage Perkins grant
- Participate in assisting grant compliance by reminding project directors of reporting requirements/deadlines and assisting with reports as requested
- Network with state and national professional associations to keep informed about grant trends and requirements
What Makes a Grant Fundable?
- The idea must be innovative.
- The idea must address the needs of a particular population and meet the eligibility requirements of the grant agency.
- The idea must promote a change which is not only desirable, but also measurable.
- The grant solicitation must be followed and all materials must be submitted on time.
- The proposal must be well written and the budget must support the activities outlined.
- There must be a plan for the sustainability of the project once the funding period is completed.
- The grant proposal or application must address the grant guidelines and priorities.
MC Grants in the News
News from FY2019
Montgomery College's Board of Trustees Approves Development of Fully Online Early Childhood Education Technology Degree. The development of online courses to support the Early Childhood Education A.A.S. degree and certificate programs is currently being supported with funds from the Carl D. Perkins Grant.
County Executive Isiah Leggett Pens Letter of Appreciation to the Global Humanities Institute. County Executive Isiah Leggett wrote a letter on behalf of Montgomery Sister Cities and the Montgomery County government to express their deepest appreciation to Dr. Rita Kranidis and the Global Humanities Institute (GHI) for their contributions to the Sister City Program.
Montgomery College receives $1.3M in grants to expand nursing programs. Montgomery College's nursing program has more than 300 students each fall and spring semester.
Montgomery College Awarded $1.3 Million in Grants to Support Nursing Simulation Education. Montgomery College was recently awarded two Nurse Support Program II (NSP II) grants totaling over $1.3 million to expand the work of the Maryland Clinical Simulation Resource Consortium (MCSRC), which is designed to increase the quality and quantity of simulation education used in training nurses.
$1.3 million in grants expand nursing simulation programs in Maryland. Two state grants totaling over $1.3 million are expanding nursing simulation education at Montgomery College and around Maryland. Most of the money will be used to purchase simulation equipment with the remaining portion funding education for nursing instructors.
Dr. Rita Kranidis Serves as Voice of Experience at NEH Meeting. Rita Kranidis, Ph.D., English professor and director of Montgomery College's Global Humanities Institute (GHI), was a featured speaker at the National Endowment for the Humanities (NEH) Initiatives at Presidentially Designated Institutions Project Directors' Meeting on Friday, February 2, 2018 in Washington, D.C.
Montgomery College Celebrates National Career and Technical Education Month. The College continues to benefit from the Carl D. Perkins Career and Technical Education Improvement Act of 2006 ("Perkins") and Maryland's State Perkins Plan. Perkin's allows credit CTE students to achieve challenging academic and technical standards and prepare for high-skill, high-wage, or high-demand occupations in current and emerging professions.
Montgomery College Secures Fifth U.S. Citizenship and Immigration Services Grant to Support Citizenship Instruction for County Residents. The College is receiving the two-year grant under the Citizenship Instruction and Naturalization Application Services funding opportunity, and will provide citizenship preparation classes, assimilation activities, and naturalization legal services to at least 440 lawful permanent residents (LPRs).
Montgomery College Awarded $100,000 National Endowment for the Humanities (NEH) Grant. The award will support the project, "Global Humanities: Many Voices, One College." The grant is part of the NEH Humanities Initiatives at Community Colleges program.
Montgomery College's Nursing and Radiologic Technology Programs Awarded a Health Personnel Shortage Incentive (HIPSIG) Grant. MC's nursing and radiologic technology programs received HPSIG funds to enhance and increase the capacity to produce more graduates and address Maryland's health care workforce needs. The total grant amount is $45,547.20 ($40,517.45 for nursing and $5,029.75 for radiologic technology).
Takoma Park City County Approves Scholarship for Montgomery College Students. The Council passed a resolution authorizing funds in its FY17 budget to create the City of Takoma Park Scholarship, which will be awarded to MC students who reside in the City of Takoma Park and have financial need. A preference will be given to students who are participants in the College’s signature ACES program.
US Department of Labor Awards $5.6 Million America's Promise Grant to Montgomery College. The College will be the lead on the four-year "Capital Region Collaborative: Jobs in Technical Careers" (CRC), a regional partnership to offer tuition-free training and support services to students seeking employment in the information technology and cybersecurity fields.
Jonathan Jones, Grants Compliance Specialist, Earns Grants Management Certificate. Mr. Jones has completed the required coursework for the Grants Management Certificate Program (Recipient Track), which is administered by Management Concepts.
Montgomery College Awarded a $1.1 Million TRIO Educational Opportunity Centers Grant to Improve Adult College Readiness. Montgomery College is one of only three organizations in Maryland to be awarded the five-year TRIO EOC grant, which will allow the College to serve at least 1,000 first-generation, low-income, non-postsecondary education degree holders as well as veterans and their families in Montgomery County.
Montgomery College Awarded $4 Million TechHire Grant by U.S. Department of Labor. The grant will enable the College to offer IT training and support to 400 or more people across Montgomery County, including residents with limited English proficiency.
Montgomery College Awarded $1.2 Million by the National Science Foundation for STEM Teaching Initiative. The grant will fund MC NEXT STEM, a five-year teaching initiative for science, technology, engineering, and mathematics (STEM) disciplines. The initiative will introduce undergraduate STEM majors to career opportunities in education, as well as support STEM professionals as they transition into STEM teaching positions.
Montgomery College Celebrates Grand Opening of Cybersecurity Lab at Germantown Campus. The state-of-the-art lab was funded by the College and a U.S. Department of Labor TAACCCT grant.
National Science Foundation Awards Montgomery College $600,000 Grant to Fund Scholarships for Engineering and Computer Science Students. The four-year NSF grant provides 150 scholarships to STEM students with academic potential or ability as well as demonstrated financial need. Students also receive academic; career and transfer support services; supplemental instruction; mentoring; and internships.
Montgomery College Awarded $4 Million for Nursing Education Program. The College received two grants totaling more than $4 million for the creating of two nursing programs from the Maryland Higher Education Commission (MHEC) in conjunction with the Maryland Health Services Cost Review Commission. One program is the development of a Clinical Simulation Resource Consortium, which will serve 25 pre-licensure nursing programs in the state of Maryland ($3 million). The second grant of approximately $1 million supports a dual and innovative admission strategy with the University of Maryland School of Nursing (UMSON) at The Universities at Shady Grove (USG).
Montgomery College’s Nancy Nuell Wins National Campus Impact Award. Ms. Nuell, director of grants and sponsored programs, recognized by the Councils for Resource Development (CRD), the national organization for community college development professionals.
The purpose of the collegewide Grants Review Committee (GRC) is to review and assess significant grant funding opportunities for the College and provide guidance to the College community for overall grant funding priorities.
Activities of the Committee
Review and approval of Montgomery College’s Annual Agenda for Grants - In the case of opportunistic grants, decide the following:
- Is the grant opportunity relevant and integral to advancing the College’s mission and priorities?
- If the grant is relevant, is it relevant for collegewide application and administration or for a single campus or program?
- Are there sufficient college resources available for the development and management of the grant?
Recommend appropriate Principal Investigator/Project Director and ensure that individual has sufficient college support for assuming this role
Advocate for College policies/procedures/practices that support and sustain effective grants development and grants management
Membership of the Committee
- Senior Vice President of Advancement & Community Engagement, Chairperson
- Associate Senior Vice President of Advancement & Community Engagement
- Director of Grants and Sponsored Programs – Resource member
- Director of Development and Executive Director of MC Foundation
- Director of Corporate and Foundation Relations – Resource member
- Chief Human Resources Officer
- Senior Vice President for Administrative & Fiscal Services
- Senior Vice President for Academic Affairs
- Associate Senior Vice President for Academic Affairs
- Senior Vice President for Student Services
- Vice President of Workforce Development and Continuing Education
- Vice President/Provost of the Germantown Campus
- Vice President/Provost of the Rockville Campus
- Vice President/Provost of the Takoma Park/Silver Spring Campus
- Vice President of Instructional and Information Technology/CIO
- Vice President of Facilities and Security
- Director of Procurement
- Director of Academic Initiatives
- Convener of the Deans (Dean of Deans)
- Grants Administrative Aide – Recording Secretary
Frequency of Meetings
Quarterly with email/conference calls as needed for review and evaluation of significant opportunistic grants
Links to Publications, Agencies and other Grant-Related Resources
General Grantwriting Books as seen in Grant Professionals Certification Institute (GPCI) Literature Review:
Grant Seeking in Higher Education: Strategies and Tools for College Faculty by Mary Licklider and the University of Missouri Grant Writer Network (2012) orients faculty to the grants culture and walks readers step-by-step through the entire grant-seeking process, from identifying sources to preparing a successful application to administering the funds after the grant is awarded.
Winning Grants Step by Step, Third Edition by Mim Carlson, Tori O'Neal-McElrath. (2008) - This new, thoroughly updated edition of the bestseller offers a guide that any organization can use to secure funding from private foundations or the government. Filled with updated examples, this guide directs the novice grantseeker and offers a refresher course for experienced grantwriters
Proposal Planning and Writing, Fourth Edition by Lynn and Jeremy Miner. Greenwood Press (2008)- This standard guide to proposal planning and writing offers information and examples to help grantseekers in the Internet age. This updated volume provides more examples of successful proposals, including 9 letter proposals, complete with annotations. The book also offeres expanded information on evaluation and outcome assessments, which are key to obtaining grants. The book gives an extended discussion of project sustainability after grant support runs out, a factor critical to successful applications.
Demystifying Grant Seeking: What You Really Need to Do to Get Grants by Larissa and Martin Brown. Jossey Bass (2008) - The authors describe the grant-seeking cycle in five parts: 1) learn - about your organization, your community and your potential funders; 2) match - your needs with the funder's interests and performance; 3) invite - the funder, through the proposal, to invest in the organization and the community; 4) follow up - on the program and the partnership; and 5) evaluate - the grant-seeking process to fine tune it before renewing the cycle.
Proven Strategies for Developing Winning Proposals, Third Edition by Patrick W. Miller. Patrick W. Miller and Associates, Munster, IN. (2008). In this comprehensive book, Patrick W. Miller, Ph.D. shares tips and tricks of grant writing and budget development while providing concise guidelines, ideas, and techniques for preparing winning grant applications. This book includes 100 tables, figures, charts, and other examples; 180 review questions and answers; 16 proposal writing and budget development exercises; 220 glossary terms and acronyms for reference; 75 up-to-date resources, including websites. The intent of this book is to help you win competitive grants
- Governor of Maryland Grants Office
- Grants.gov: The central source for federal government grant information. It's not elegant, but with a little work you can track down all current RFP's and sign up for e-mail notification of opportunities in your field.
- Grants.gov forms
- Catalog of Federal Domestic Assistance:The Catalog contains all federal grants programs, listed by agency number, then program. It's a little obscure, but if you find a program that doesn't have a current RFP, this is the place to look. The printed volume is about six inches thick and probably available at your library.
- The Federal Register: This daily journal publishes all of the official daily activities of all federal agencies, including rules, proposed rules, and notices of agencies and organizations - and, of course, RFP's for grants. It is often the first public notice of new grant programs. It, too, is also available in print form and probably available at your library two or three days later.
- The Office of Research Integrity: Federal Research Misconduct Policy. Here you will find up to date information regarding Research Misconduct. This link is helpful to those who use human subjects within a grant.
- Each day's Federal Register grant listings
- Retention and access requirements for records (OMB Circulars and Guidance 215.53 (PDF, )
Agencies that Provide Federal Grants
Agency for International Development: The Agency for International Development is an independent federal government agency that provides economic and humanitarian assistance in more than 100 countries to ensure a better future for us all.
Corporation for National and Community Service: The Corporation for National and Community Service is the nation’s largest grant-maker supporting service and volunteering. Through Senior Corps, AmeriCorps and Learn and Serve America programs, the Corporation is a catalyst for change and offers every American a chance to contribute through service and volunteering.
Department of Agriculture: Established in 1862, the Department of Agriculture serves all Americans through anti-hunger efforts, stewardship of nearly 200 million acres of national forest and rangelands, and through product safety and conservation efforts. The USDA opens markets for American farmers and ranchers and provides food for needy people around the world.
Department of Commerce: The Department of Commerce fosters and promotes the nation’s economic development and technological advancement through vigilance in international trade policy, domestic business policy and growth, and promoting economic progress at all levels.
Department of Defense: The Department of Defense provides the military forces needed to deter war and protect the security of the United States through five major areas: peacekeeping and war-fighting efforts, Homeland Security, evacuation and humanitarian causes.
Department of Education: The Department of Education ensures equal access to education and promotes educational excellence through coordination, management and accountability in federal education programs. The Department works to supplement and complement educational efforts on all levels, encouraging increased involvement by the public, parents and students.
Department of Energy: The Department of Energy’s goal is to advance national, economic and energy security in the U.S.; to promote scientific and technological innovation in support of that goal; and to ensure environmental cleanup of the national nuclear weapons complex.
Department of Health and Human Services: The Department of Health and Human Services is the federal government’s principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.
Department of Homeland Security: The Department of Homeland Security has three primary missions: Prevent terrorist attacks within the United States, reduce America’s vulnerability to terrorism and minimize the damage from potential attacks and natural disasters.
Department of Housing and Urban Development: The Department of Housing and Urban Development’s mission is to increase home ownership, support community development and increase access to affordable housing free from discrimination. HUD fulfills this mission through high ethical standards, management and accountability, and by forming partnerships with community organizations.
Department of the Interior: The Department of the Interior protects and provides access to the Nation’s natural and cultural heritage, including responsibilities to Indian tribes and island communities. Departmental goals include resource protection and usage, overseeing recreational opportunities, serving communities and excellence in management.
Department of Justice: The Department of Justice enforces the law and defends the interests of the United States, ensuring public safety against threats foreign and domestic; providing federal leadership in preventing and controlling crime; seeking just punishment for those guilty of unlawful pursuits; and ensuring fair and impartial administration of justice for all Americans.
Department of Labor: The Department of Labor fosters and promotes the welfare of job seekers, wage earners and retirees by improving their working conditions, advancing their opportunities, protecting their retirement and health benefits and generally protecting worker rights and monitoring national economic measures.
Department of State: The Department of State strives to create a more secure, democratic and prosperous world for the benefit of the American people and the international community.
Department of Transportation: The Department of Transportation’s mission is to ensure fast, safe, efficient, accessible and convenient transportation that meets vital national interests and enhances the quality of life of the American people, today and into the future.
Department of the Treasury: The Department of Treasury is a steward of United States economic and financial systems, promotes conditions for prosperity and stability in the U.S., and encourages prosperity and stability in the rest of the world.
Department of Veterans Affairs: The Department of Veterans Affairs strives for excellence in patient care and veterans' benefits for its constituents through high quality, prompt and seamless service to United States veterans.
Environmental Protection Agency: The mission of the Environmental Protection Agency is to protect human health and the environment. Since 1970, EPA has been working for a cleaner, healthier environment for the American people.
Institute of Museum and Library Services: The Institute of Museum and Library Services is the primary source of federal support for the nation’s 122,000 libraries and 17,500 museums. The Institute serves as a leader in providing services to enhance learning, sustain cultural heritage and increase civic participation.
National Aeronautics and Space Administration: The National Aeronautics and Space Administration serves as the nation’s forefront of such exploration and continues to pioneer in aeronautics, exploration systems, science and space operations.
National Archives and Records Administration: The National Archives and Records Administration enables people to inspect the record of what the federal government has done, enables officials and agencies to review their actions and helps citizens hold them accountable.
National Endowment for the Arts: The National Endowment for the Arts is a public agency dedicated to supporting excellence in the arts, bringing the arts to all Americans, and providing leadership in arts education. The Endowment is the largest national source of funds for the arts.
National Endowment for the Humanities: The National Endowment for the Humanities is an independent grant-making agency of the United States government dedicated to supporting research, education, preservation and public programs in the humanities.
National Science Foundation: The National Science Foundation is an independent federal agency created to promote the progress of science, to advance the national health, prosperity, and welfare and to secure the national defense. The NSF annually funds approximately 20 percent of basic, federally-supported college and university research.
Small Business Administration: The Small Business Administration maintains and strengthens the nation’s economy by aiding, counseling, assisting and protecting the interests of small businesses and by helping families and businesses recover from national disasters.
Social Security Administration: The Social Security Administration advances the economic security of the nation’s people through compassionate and vigilant leadership in shaping and managing America’s Social Security programs.
Principal Investigator (PI) / Program Director (PD) – the person responsible for the coordination of the grant, the management of the budget, and all reporting
Indirect Costs – a percentage of the total budget requested which is used for such things as compiling budget regular budget reports so money can be tracked, wear and tear on campus facilities, and other costs not directly covered by the grant.
Evaluation – A fundable proposal must include measurable outcomes. The Office of Institutional Research and Effectiveness can provide critical assistance in this area.
Collaborations – Identification of a partner in another discipline or another organization outside the College to jointly work on a proposal.
Sustainability – This describes how the project will continue once the external funding is no longer available. The funders do not want the project to disappear so you need a plan for further funding or a way for the cost to be assumed by the college. It is important to consider whether or not the cost will be assumed by the College, and also to give careful consideration of ongoing costs such as maintenance and updating of equipment.
Matching funds – Many grants require that the College provide some of the funds for the project. It is important that any funds from the College’s operating budget you identify receive the appropriate administrative approval.
Minority Serving Institution – The College may be eligible to apply for certain grants as a “minority serving institution” but this must be verified with the Office of Institutional Research to ensure the latest data supports this type of application.
Montgomery College, founded in 1946, is Maryland’s oldest community college. The College is chartered by the State of Maryland and is governed by a ten-member Board of Trustees. From a beginning class of just 186, the College has grown to a multi-campus institution with 22,875 credit and 24,069 non-credit students in Fall 2017. Montgomery College is an open-access, public education institution that offers more than 100 degree and certificate programs preparing students for the associate’s degree, transfer to four-year institutions, immediate entrance to the job market, upgraded career skills, apprenticeship opportunities, or an enriched life. The College is a rich source of diversity with no majority student population, with students heralding from over 150 nations.
- Grants Flowchart (PDF, )
- Indirect Cost Rate Agreement (PDF, )
- IT Checklist (PDF, )
- Preliminary Grant Proposal Form (PDF, )
- Time & Effort Semester Report Form (PDF, )
- Grants Newsletter (PDF, )
- Grants Personnel Form (PDF, )
- Grants Compliance Manual (PDF, )
- Federal Regulation Research Misconduct Policy (PDF, )
- Montgomery College Research Misconduct (P&P 68005) (PDF, )
Rose Garvin Aquilino, Director of Grants & Sponsored Programs
Amy A. Gumaer, D.A , Manager of Grants and Sponsored Programs
Patricia Maloney, PhD, Manager of Grants and Sponsored Programs
Benjamin Thomas, Grants Compliance Specialist
Carroll Rollman, Grants Administrative Aide