Special Events

MC Foundation Scholarship Luncheon

What We Do

The Office of Special Events manages and produces Montgomery College's ceremonial, social, and milestone events, while maintaining MC's traditions and protocol, portraying the best possible image of the College to the external community through programming and event design. The Office of Special Events will research, design, plan, coordinate, and evaluate milestone events of celebration, recognition, and appreciation to support and enhance our institutional mission and goals, contributing to the accomplishment of objectives in academic, alumni relations, fundraising, and image building.

This mission is accomplished through thoughtful planning and execution—and providing exceptional customer service.

Collegewide events include: commencement, president's special events, and when appropriate, anniversary celebrations, ground breakings, building openings, and retirement and welcoming events.

The Special Events Office also provides leadership and significant staff resources to critical events including the Montgomery College Foundation Scholarship Luncheon, Montgomery College Holiday Celebration, and Montgomery College Office of Alumni, Dr. Harry Harden Jr. Student Academic Excellence Awards, as well as various development and foundation events. Finally, we offer advice and resources to other College departments and programs for their campus based events.

Resources 

Successful programs are the result of thoughtful planning and execution. For further information or assistance, contact the MC Office of Special Events by completing the Special Events Request Form.

Tips for Planning Your Event

Successful events are the result of thoughtful planning. Such programs do not rely on chance or happenstance. More often than not, successful programs involve a group of people working effectively together to execute a carefully organized plan. To reach or exceed event goals the use of proven methods of event research, design, planning, production and evaluation will help you attain the desired outcomes.

The following information and links will assist you through the important steps to plan and execute a special event at Montgomery College.

Pick a date, time, and location (be sure to include details on your invitation): 

Contact the Facilities Scheduler on the desired campus to secure a location. Once you’ve established a location you’ll need to complete a few forms to reserve the space and to explain the help you’ll need from facilities including a drawing of the room layout and event set-up including furniture; a link to layouts of common event spaces. Remember to include a podium if you are having speakers.

Contact the following for facilities use scheduling:

Helpful forms:

Invite guests:

Email is recommended and is an easy way to take RSVPs. If your event is open to the public utilize Inside MC Online. If you are inviting guests from the community and the list exceeds 200 names/addresses, you may need to send the email in a way that will not flag it as spam—contact the MC Communications office for assistance. They can also help you with marketing using the electronic message boards at the campus entrances and social media. MC’s style guide can assist you with creating your invitation and other written materials. Are you inviting elected officials? If so, contact the office of government relations. Don’t forget to include information and resources from Disability Support Services (DSS). Always provide contact information for questions and requests. If you need printed invitations or programs or other materials, MC Copies can help.

Public Safety and Parking:

Contact your campus security office for assistance with reserved parking for speakers and special guests, to request ticketing be ceased, or request any security needs. Consider signage to direct guests to parking and the event location on campus. MC Copies can assist with printing these types of signs.

Program Elements:

If you are having a program with speakers you may want to request a podium with a microphone and speakers to amplify their voice or for music to play during a reception or dinning time or a Q&A session. Media resources can help you with these elements of your program, however, a podium must be requested through the campus facilities scheduler’s office. You may request the College’s Mascot appear at your event or the Cheer Squad.

Is this event newsworthy or do you have a compelling reason to review or request a rebroadcast? Contact MCTV. For communications requests, including the photographer, contact the Office of Communications.

For options on publicizing your event, click here. 

Refreshments:

Will you be serving refreshments? Contact the campus catering or if you’d like to use an outside vendor for catering services you’ll need to follow the standard procurement rule of three quotes for purchases over $2,500. Campus catering can be one of the quotes, but it’s not required.

Ticket Information

The Office of Special Events offers students, faculty, staff, and alumni discounted tickets to many area attractions, including ski resorts and amusement parks.

The Office of Special Events offers students, faculty, staff, and alumni discounted tickets to many area attractions, including ski resorts and amusement parks.

For ski tickets contact Denise Matheny at denise.matheny@montgoerycollege.edu or 240-567-4019.

For Hershey Park or Kings Dominion tickets contact Stacey D. Miller at stacey.miller@montgomerycollege.edu or 240-567-1763.

For Six Flags, Commencement, or if you would like to partner with Montgomery College, please contact Denise Matheny at denise.matheny@montgomerycollege.edu or 240-567-4019.

Contact Information

Denise Matheny, Director (email)
240-567-4019

Stacey D. Miller, Associate Director (email)
240-567-1763

Kima Earl, Assistant Director (email)
240-567-4341

Common searches:
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